What are the responsibilities and job description for the Administrative Assistant position at Briar Cliff University?
SUMMARY: The administrative assistant provides support for administrators within the department, manages departmental data, and serves as the receptionist. Working with a wide variety of constituents is necessary; this will include students, faculty, staff, and outside vendors. Additionally, the incumbent will be expected to work within the Franciscan values of the University.
This is a full-time position funded by a grant from the US Department of Education.
RESPONSIBILITIES:
- Collects student eligibility data for the intake process
- Maintains student database information with downloads from Datatel merged into MS Access, including: eligibility, developmental math placement, grades, number and types of student contacts, probation status, etc.
- Maintain office computers, both hardware and software
- Prepare reports for the director and other admins containing all requested data
- Day-to-day administrative functions on the Student Support Services program including: office management, purchasing, and other support services
- Provide reception services
- Monitor student check-ins
- Attend departmental meetings and take minutes
- Participate in the general objectives and projects of the department
- Other duties as assigned by the director
QUALIFICATIONS:
- Certificate in Office Management or other related certification
- Proficient in Microsoft Office; Access experience strongly preferred.
- Effective written and oral communication skills
- Reliability to maintain an established in-person work schedule.
- Ability to maintain strict confidentiality of student information and work-related information, meet deadlines, handle multiple projects at once.
LANGUAGE SKILLS: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees of the organization.
TECHNOLOGY SKILLS: Accomplished skills in typing, word processing, and spreadsheet management. Familiarity with Outlook and other Microsoft software preferred.
REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
Salary : $17 - $17