Procurement & Logistics Coordinator – Interior Design

Company Description

Brianna Michelle Design is a luxury residential interior design firm based in Winter Park, Florida, specializing in high-end residential interiors, custom furnishings, and thoughtfully designed spaces.

We are seeking a motivated, organized, and detail-oriented Procurement & Logistics Coordinator to join our team.

This is a fast-paced, hands-on position that involves working closely with our design team to prepare proposals, process purchase orders, coordinate with vendors, and track orders through delivery.

We are looking for someone who is ambitious, adaptable, and eager to take ownership of their responsibilities while contributing to the continued growth of our firm.

Job Description

Position Overview

The Procurement & Logistics Coordinator will support the purchasing process from initial proposals through order placement, vendor follow-up, shipping, and delivery tracking.

This role requires someone who can manage multiple priorities, adapt quickly when plans change, and stay organized in a busy design studio.

The ideal candidate is a self-starter with relevant experience who takes ownership of their responsibilities, communicates effectively, and isn't afraid to pick up the phone to get answers.

Key Responsibilities

Proposals & Purchasing

• Work directly with the interior design team to prepare accurate client proposals.

• Gather and verify product specifications, pricing, finishes, quantities, and vendor information.

• Create and update proposals and purchase orders in Studio Designer.

• Process approved orders and obtain vendor confirmations.

• Coordinate with the accounting team regarding payments and vendor deposits.

• Maintain accurate purchasing records and documentation.

Order Tracking & Vendor Communication

• Track active orders from placement through production, shipping, and delivery.

• Proactively contact vendors by phone and email to confirm order statuses, lead times, and shipping dates.

• Follow up consistently on outstanding orders without requiring reminders.

• Identify potential delays, backorders, and product availability issues.

• Communicate updates and concerns to the design and operations teams.

• Maintain accurate estimated delivery dates and order tracking information.

Project Coordination

• Maintain purchasing records and project updates in Studio Designer and Asana.

• Collaborate with designers to ensure proposals and orders reflect approved selections.

• Monitor purchasing deadlines and prioritize time-sensitive requests.

• Communicate shipment and delivery information to the appropriate internal team members.

• Assist with improving purchasing workflows and maintaining organized project documentation.

Qualifications

Required Qualifications

• 2–3 years of experience in procurement, purchasing, order management, logistics, or a related field.

• Strong organizational skills and exceptional attention to detail.

• Ability to manage multiple tasks and changing priorities in a fast-paced environment.

• Excellent written and verbal communication skills.

• Comfortable contacting vendors directly by phone to obtain updates and resolve questions.

• Proactive, dependable, and willing to take initiative.

• Experience working with project management software and digital tracking systems.

• Proficiency with Microsoft Excel, Google Sheets, and general office applications.

• Ability to work collaboratively with a team while independently managing assigned responsibilities.

Preferred Qualifications

• Hands-on experience with Studio Designer, including proposals, purchase orders, and purchasing workflows.

• Experience using Asana, Monday.com, or similar project management software.

• Previous experience working for an interior design firm, furniture showroom, or luxury home furnishings company.

• Familiarity with furniture manufacturing, custom orders, vendor lead times, and freight tracking.

• Experience managing multiple purchase orders and vendor relationships.

• Familiarity with QuickBooks or similar accounting software.

What We're Looking For

We are looking for someone who is motivated, resourceful, and excited to become an important part of a growing design firm.

This position requires someone who thrives in a fast-paced environment, can adjust to changing priorities, and takes initiative without needing constant direction.

The right candidate will:

• Take ownership of their work and consistently follow through on commitments.

• Anticipate potential challenges and take a proactive approach to resolving them.

• Communicate confidently and professionally with vendors and internal team members.

• Stay organized and maintain accuracy while managing multiple projects.

• Demonstrate flexibility, accountability, and a strong work ethic.

• Bring a positive, solution-oriented attitude and a desire to grow professionally.

Additional Information

Schedule & Location

• Full-time, in-office position

• Winter Park, Florida

• This is not a remote or hybrid position.

How to Apply

Please submit your resume highlighting relevant experience in purchasing, procurement, logistics, or project coordination.

Candidates with interior design procurement experience and proficiency in Studio Designer are strongly encouraged to apply.