Accounting & Office Coordinator

We are seeking a detail-oriented, organized, and dependable Accounting & Office Coordinator to support our accounting functions and day-to-day office operations at Yard Smart.

This role is responsible for coordinating accounts receivable, customer billing, accounts payable, vendor administration, and general office support. The ideal candidate is comfortable working with numbers, communicating professionally with customers and vendors, managing competing priorities, and keeping records accurate and organized.

This is an excellent opportunity for someone who enjoys a varied administrative and accounting role and takes pride in helping a team run efficiently.

What You'll Do

Accounts Receivable & Customer Billing

• Prepare, verify, and distribute customer invoices across company operations.

• Process customer payments, maintain accurate payment records, and reconcile customer balances.

• Monitor outstanding balances, follow up on past-due accounts, and help resolve billing questions and disputes.

• Coordinate with operations to ensure accurate and timely billing and collections.

Accounts Payable & Vendor Administration

• Receive, review, code, and enter vendor invoices into the accounting system.

• Verify invoice approvals and maintain supporting documentation.

• Maintain vendor records, W-9s, and payment information.

• Reconcile vendor statements and respond to vendor inquiries.

• Prepare weekly payment batches, including checks, ACH payments, and wire transfer documentation, for Controller review and approval.

Accounting Support

• Assist with month-end and year-end closing activities.

• Maintain banking and financial documentation.

• Support audits, financial reporting, and other accounting projects as needed.

• Work with the Controller to maintain accurate records and efficient accounting processes.

Office & Administrative Coordination

• Serve as a welcoming first point of contact for visitors, customers, and vendors.

• Manage incoming mail, deliveries, office supplies, and general office organization.

• Provide administrative support to Yard Smart branch leadership.

• Coordinate vehicle registration renewals, BMV transactions, and fleet title and registration records.

• Maintain organized filing systems and support company projects and administrative needs.

Teamwork & Continuous Improvement

• Identify opportunities to improve accounting and office procedures.

• Help develop and maintain standard operating procedures.

• Participate in cross-training to support team coverage and consistency.

• Contribute to a culture of accuracy, accountability, teamwork, and continuous improvement.

Salary : $20 - $25