Accounts Payable Clerk

Position: Accounts Payable Clerk

Supervisor: Controller

Job Description: Responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices and processing payments. Assist with general accounting functions, including preparing journal entries, maintaining balance sheet schedules and ledgers, and all accounts payable processes.

Duties and Responsibilities:

• Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities, verifying federal ID numbers, scheduling and preparing checks, and resolving contract, invoice, or payment discrepancies and documentation.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Protects organization’s value by keeping information confidential.
• Other duties as defined by the Controller.

Skills and Competencies:

• Knowledge of accounting operations, procedures and accounts payable regulations and requirements.
• Good interpersonal and communication skills.
• Ability to work as a team player with all shared service functions.
• Strong organizational skills and ability to prioritize workload to meet tight deadlines in a fast-paced and dynamic work environment.
• Excellent analytical and problem-solving skills along with attention to details and good record keeping.
• Extreme integrity and ability to maintain confidentiality.
• Proficient in Microsoft Office (Word, Power Point, Outlook, and especially Excel)
• Proficient in QuickBooks accounting software.
• High level of interpersonal skills and demonstrated poise, tact and diplomacy.
• Additional work may be required during peak times.

Preferred Education and Experience:

• Experience in accounting or finance, with an emphasis on accounts payable ( 3-5 years).
• Bachelor’s degree in accounting, Business, Finance, or a related field or equivalent practical experience.