Executive Assistant

Company Overview

Our client is a globally established medtech company specializing in aerosol drug delivery, operating at scale across critical care environments worldwide. Its FDA-cleared vibrating mesh technology is embedded in hospital workflows across ICUs, emergency departments, and respiratory care units, delivering consistent clinical and economic value.

The organization is in a phase of disciplined growth, supported by strong commercial execution and operational rigor. A recently secured Vizient contract has expanded access across major Integrated Delivery Networks, while U.S. commercial coverage continues to scale from 48 to 64 territories. With consistent double-digit growth and increasing organizational complexity, senior leadership is focused on execution, prioritization, and scalability.

This role provides direct exposure to executive leadership during a period of sustained expansion and increasing operational cadence.

Role Overview

This is a newly created Executive Assistant role designed to provide high-impact, proactive support to the President and select members of the North America Leadership Team. The Executive Assistant will function as a trusted operational partner, ensuring the President’s time, priorities, and internal coordination are managed with precision in a fast-moving, growth-oriented organization.

The role requires strong judgment, discretion, and the ability to operate independently. While grounded in core executive support responsibilities, the EA is expected to think holistically about executive effectiveness—anticipating needs, managing complexity, and enabling consistent execution as the business scales.

Key Responsibilities

• Own and manage the President’s calendar with a forward-looking, strategic approach, including annual and long-range planning.
• Coordinate and schedule leadership meetings (including NLT meetings), ensuring agendas, logistics, preparation, and follow-up are handled seamlessly.
• Arrange domestic travel and itineraries; proactively manage changes and logistics with minimal executive involvement.
• Process expenses, reimbursements, and related administrative workflows accurately and on time.
• Serve as a central point of coordination between the President, senior leaders, and key internal stakeholders.
• Provide limited administrative support to 2–3 additional executives (calendar coordination, expenses, scheduling).
• Independently resolve scheduling conflicts, prioritize requests, and manage competing demands.
• Handle sensitive and confidential information with the highest level of professionalism and discretion.
• Support ad hoc projects and operational needs in a dynamic, scaling environment.

What Success Looks Like

• The President’s schedule is optimized, predictable, and aligned to business priorities.
• Leadership meetings are well-orchestrated, appropriately sequenced, and professionally executed.
• The EA operates with ownership and confidence, managing up when necessary.
• Stakeholders experience clear communication, reliability, and follow-through.
• Senior leadership gains meaningful time back to focus on strategy and execution.

Ideal Profile

• 5 years of experience supporting senior executives in fast-paced, high-accountability environments.
• Demonstrated ability to anticipate needs and manage complexity proactively.
• Strong written and verbal communication skills with a polished, executive presence.
• Comfortable balancing strategic awareness with hands-on administrative execution.
• Advanced proficiency in Microsoft Outlook, Excel, and PowerPoint.
• Calm, steady, and organized; able to operate effectively under pressure.
• Comfortable working primarily remotely while maintaining strong engagement and responsiveness.
• Resides within a practical commuting distance of Camarillo, CA, or Downtown Chicago.

Travel & Work Model

• Travel is limited (estimated 5–10% annually).

Compensation

• Base Salary: $90,000–$120,000
• Target Bonus: ~8%

Why This Role

This is an opportunity to step into a high-visibility Executive Assistant role supporting a President during a period of disciplined growth, increased scale, and operational rigor—ideal for an EA who values ownership, trust, and impact over pure task execution.