Clinical (Nursing) Scheduler

Description

www.bv.org/careers

Join our vibrant community...

Brethren Village Retirement Community, in Lititz, PA, is seeking an experienced Clinical Scheduler. Brethren Village is seeking a candidate with at least 1 year of experience as a Nursing / Clinical Scheduler within a healthcare, retirement, or long-term care facility. Experience with the UKG Ready system is preferred.

The Scheduler creates and maintains work schedules for clinical staff within our Skilled Nursing Facility, Rehabilitation Center, or Personal Care areas; helps to ensure proper coverage by direct-care staff on each shift; verifies the accuracy of work hours and processes timesheets; administers attendance policies and time-off policies per Brethren Village guidelines; gathers and accurately enters data in databases; prepares reports.

The Scheduler must be able to effectively organize work and meet deadlines; work efficiently and competently with computer systems and databases; complete work accurately in a fast-paced environment with changing daily priorities; proactively identify and communicate staffing needs and trends; communicate and apply attendance and other policies in a clear and consistent manner; gather and enter data with high attention to detail and accuracy; and interact effectively, discreetly, and in a professional and ethical manner with colleagues.

Responsibilities include:

• Creates, enters, updates, and maintains accurate work schedules for CNA's, LPN's, and RN's in a computerized scheduling system (UKG Ready), to meet the staffing needs of the Skilled Nursing Facility, Rehabilitation Center, or Personal Care areas based on current and projected census and budgeted staffing levels.
• Maintains awareness of budgeted staffing levels / patterns and required ratios for each area and shift. Adheres to budgeted staffing patterns when scheduling staff.
• Identifies open shifts and posts / announces vacant shifts, to help ensure proper coverage on each shift. Reaches-out, through text, phone, email, etc., to staff as needed to fill vacant shifts. Strives to fill vacant shifts with Brethren Village staff.
• At the direction of the Scheduling Manager, schedules temporary (Agency) staff when needed, working directly with staffing agencies.
• Proactively works with the Scheduling Manager and other leaders to project staffing needs.
• Tracks vacant positions and communicates hiring needs.
• Monitors each Team Members' attendance record and advises the RN Supervisor or Director of Nursing of any issues, in accordance with attendance policies.
• Reviews and processes requests for time-off from CNA's and Nurses, ensuring proper coverage on each shift and fair and proper application of time-off policies.
• Carefully verifies the accuracy of work hours and paid time-off for all CNA's and Nurses, and approves timesheets each pay period using the time and attendance system (UKG Ready). Ensures timesheets are accurate and complete based on Brethren Village policies.
• Assists the Scheduling Manager with regulatory reporting; accurately tracks and compiles data and reports as requested.

Work Schedule

• Full-time, benefits-eligible, 40 hours per week: 7:30 a.m. - 4:00 p.m. or similar hours; Monday through Friday; on-site
• Occasional weekend work, early morning or early evening hours, and/or overtime hours may be required

Requirements

Core Requirements:

• a high school diploma or G.E.D.
• basic computer skills: the ability to access and navigate web sites, and use software, apps, and databases independently
• the ability to complete online training independently
• dependability: ability and willingness to meet attendance standards
• attention to safety: ability and willingness to consistently work in a safe and alert manner, and to report to work fit for duty; commitment to wearing protective equipment as required for the position and adhering to all health and safety standards
• commitment to treating each Resident, Team Member, and member of the Brethren Village community with respect

Additional Requirements for this Position:

• at least 1 year of related work experience as a Scheduler in a healthcare, retirement, or long-term care setting
• strong computer skills; the demonstrated ability to effectively use computerized databases, Excel spreadsheets, and other software and apps
• high attention to detail and a high degree of accuracy with work; the ability to accurately enter data on records, in files, and in databases, in a timely manner
• commitment to carefully verifying the accuracy of work on a routine basis
• proven ability to effectively organize work to meet deadlines and to avoid errors
• basic math skills; the ability to accurately add, subtract, multiply, divide, and work with percentages and decimals
• ability and comfort working in a fast-paced environment with changing daily priorities; the ability to remain focused with frequent interruptions
• the ability and willingness to protect the confidentiality of data, and use proper discretion when interacting with colleagues
• effective interpersonal and written and verbal communication skills, effective customer service skills
• ability to work some early morning and early evening hours, and occasional weekend and overtime hours; ability to work on-site

For the health and safety of all members of our community, Brethren Village maintains a drug-free, alcohol-free, and tobacco / smoke-free work environment.

Offers of employment are contingent on successful completion of a professional / employment reference check; verification of education and credentials as applicable to the position; a post-offer criminal background screen; a post-offer physical exam, drug screen, and TB test.

Please note: Applicants who are offered employment must be able to attend a 2 to 3 hour pre-employment appointment during the morning or early afternoon, including an off-site physical exam, and participate in an orientation session from 7:30 a.m. - 4:00 p.m. on a Monday.

Salary : $23 - $25