BENEFITS SPECIALIST

The Benefits Specialist will be responsible for administering the Firm’s benefits and leave programs, ensuring compliance, accuracy, and a positive employee experience. This includes health, dental, vision, life insurance, 401k, well programs, leaves of absence and retirement plans.

Essential Duties & Responsibilities

• Manage benefits programs: Oversee the day-to-day operations of the benefit plans
• Process: new enrollments, terminations, and benefit changes; reconcile carrier invoices monthly.
• Facilitate: Firm’s 401(k) plan administration including: Reporting, quarterly match audits, loan confirmations, all plan audits, funding confirmations, internal communications, and bi-annual enrollment, etc.
• Organize: and facilitate wellness programming and firm-wide HR initiatives.
• Educate employees: Prepare and deliver presentations and materials for annual open enrollment, new hire orientations and new benefit information
• Handle inquiries: Respond to claims and enrollment problems. Answer questions about coverage, and eligibility.
• Compliance and reporting:- ensure that we are compliant in all our correspondence, processes, and programs from and ERISA, COBRA, ACA, state leave programs and HIPAA
• Conduct audits in conjunction with payroll: Perform routine audits of benefits data and plan information
• Maintain records: Ensure all employee benefits records are accurate, up-to-date, and confidential. 
• Collaborate across departments: Work closely with other human resources functions, payroll, and finance departments to ensure seamless administration
• Manage leaves of absences –
  • Intake and processing: Receive and process all leave requests
  • Manage case lifecycle: Administer the entire leave process, from the initial request through the employee's return-to-work. This includes handling all required paperwork and communication.
  • Coordinate with third parties: Act as the primary liaison with third-party administrators (TPAs) and insurance providers, such as those for worker’s compensation, short- and long-term disability claims. 
  • Employee and management support
  • Provide guidance: Serve as the subject matter expert for both employees and managers, advising them on the interaction of various leave entitlements, documentation requirements, and timelines.
  • Facilitate accommodations: In cases involving disabilities, in conjunction with the director of HR, engage in the "interactive process"

Knowledge, Skills, Abilities, and Education

• 8 years of Benefits, 401(k) and leave administration experience within a national footprint
• Hands on experience administering 401K plans: open enrollment, plan changes, loans, and regulations
• Prior law firm or professional services experience preferred
• Experience working with brokers and outside vendors
• Motivated, flexible to work extra hours as needed.
• Demonstrates exceptional attention to detail with a consistently high level of accuracy
• Outstanding written and oral communication skills to communicate with attorneys, staff, and clients.
• Proficiency in MS Office Suite.
• College degree or related work experience

Salary range: $100-$125k.

The salary range does not guarantee, obligate, nor set expectations of an applicant’s salary in the event of hire. Actual compensation will depend upon a number of factors, including but not limited to, the candidate’s years of experience, qualifications and skill set.