Accounts Receivable/Payables Clerk

Job Summary
We are seeking a detail-oriented and energetic Accounts Receivable/Payables Clerk to join our team. In this vital role, you will manage the company's accounts receivable and payable functions, ensuring accurate processing of invoices, payments, and reconciliations. Your expertise in financial software, accounting principles, and data entry will help maintain the integrity of our financial records. This position offers an exciting opportunity to contribute to efficient financial operations while working within a dynamic and supportive environment.

Responsibilities include but not limited to

• Process and monitor accounts receivable transactions, including invoice generation, payment posting, and collections.
• Manage accounts payable activities by verifying, coding, and entering vendor invoices into accounting software such as Sage.
• Perform account reconciliations on the general ledger to ensure accuracy and compliance
• Maintain accurate records of all financial transactions using Sage.
• Electronically scan all checks using scanner for direct upload to bank.
• Prepare and verify daily deposits: ensure all payments are recorded accurately and accounted for.
• Post incoming payments received via mail, online, ACH, wire transfers and in person.
• Conduct balance sheet reconciliations and account analysis to identify discrepancies and resolve issues promptly.
• Support payroll management processes through data entry and integration with payroll systems such as PayCorp.
• Monitor aging reports and follow up with past dues.
• Communicate with internal departments regarding invoice status or payment questions.
• Match invoices with purchase orders and receiving documentation.
• Compiles reports, prepare check runs, ACH transactions and maintain accurate payment records.
• Ensures payments are made in a timely manner to maintain vender relations.
• Reconcile vendor statements and address any discrepancies.
• Processes and maintains a variety of daily, monthly and yearly organizational forms, records and reports.
• Notarizing documents as needed.
• Maintain inventory or equipment and renewal for license plates.
• Email customer statements every month.

Experience

• Proven experience in accounting roles with a focus on accounts receivable and payable functions.
• Familiarity with accounting software Sage.
• Knowledge of financial concepts including debits & credits, journal entries, double-entry bookkeeping, and general ledger reconciliation.
• Experience working with payroll management systems like Paychex or PayCorp is highly desirable.
• Strong understanding of GAAP standards.
• Ability to perform detailed data entry with high accuracy using 10 key typing skills and attention to detail.
• Excellent math skills combined with analytical thinking for account analysis and account reconciliation tasks. Join us in a role where your expertise will directly impact our financial integrity! We value proactive professionals who thrive in fast-paced environments and are eager to support our organization’s success through meticulous accounting practices.

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off

Work Location: In person

Salary : $20 - $22