What are the responsibilities and job description for the Accounts Payable Specialist position at Breezy Hill Nursery, Inc.?
At Breezy Hill Nursery, we believe great landscapes start with great people. We are committed to creating a workplace where every individual’s skills, ideas, and potential are valued. Built on a foundation of hard work, honesty, and pride in our craft, Breezy Hill has grown into one of the largest landscape design, installation, and maintenance firms in the Midwest.
Since our founding in 1980, we’ve continued to grow—while staying true to the values that matter most. We invest in our team, foster long-term careers, and work together to deliver exceptional results for our clients. If you’re looking for a company that values dedication, teamwork, and opportunities to grow, Breezy Hill Nursery is a place where you can build a rewarding career.
The ideal candidate for this role will have 3 years of experience in accounts payable and have an eye for detail. This individual should have a working knowledge of GAAP, demonstrate exceptional organization and communication skills, and be a team player. An ability to balance competing priorities, act with urgency, communicate effectively, and stay cool under pressure will be the key to your success.
Responsibilities:
Invoice Management
- Review, verify, and process vendor invoices for accuracy and proper authorization.
- Match invoices to purchase orders via three-way match and resolve discrepancies promptly.
- Enter invoice data into the accounting system for payment processing.
- Ability to determine when tax should be applied to a purchase.
Payment Processing
- Monitor payment due dates, ensuring timely disbursements to avoid late fees.
- Address payment inquiries from vendors and internal stakeholders.
- Assist with processing invoices paid via credit card.
Reconciliation and Reporting
- Reconcile vendor statements and resolve outstanding balances or discrepancies.
- Generate and review accounts payable aging report. and payment activity summaries.
- Assist in month-end and year-end close.
- Assist in reconciling credit card statements when required
Vendor and Internal Communication
- Serve as the primary contact for vendor inquiries regarding payments and account status.
- Collaborate with buyers to resolve invoice discrepancies.
- Build and maintain positive relationships with vendors and internal customers.
Compliance and Documentation
- Maintain organized and accurate records of invoices, payments, and correspondence.
- Ensure compliance with company policies, financial regulations, and tax requirements (e.g., collect certificates of insurance and collect W9s for 1099 reporting).
- Support internal and external audits by providing requested documentation and information.
- Assist with completing tax-exempt certificates for vendors when requested.
Process Improvement
- Help identify opportunities to improve accounts payable processes.
- Stay updated on industry trends and new technologies in accounts payable management.
Qualifications:
- High school diploma required; Accounting degree preferred
- 3-4 years of accounting experience, preferably in a landscape or construction environment
- Intermediate or better Excel skills, pivot tables, VLOOKUP, etc.
- Excellent attention to detail and ability to work with a high degree of accuracy
- Must be a team player who can also work independently, and is comfortable working with internal customers and external vendors
- Strong communication skills