EMIS Coordinator

BRECKSVILLE-BROADVIEW HEIGHTS CITY SCHOOL DISTRICT VACANCY POSTING

CLASSIFICATION VACANCY: EMIS Coordinator

LENGTH OF WORK YEAR: 260 days

SCHEDULE: Monday-Friday/8 hours per day

JOB OBJECTIVE: Coordinates the effective collection, analysis, maintenance, and reporting of district data.

Minimum Qualifications:

• High school diploma or GED. Administrative-level secretarial work experience.
• Ohio Association of EMIS Professionals (OAEP) certification, CEP, MCEP, or DM, is advantageous.
• Data management skills (e.g., software navigation, file organization, tracking/analysis, communication, etc.). Versatile writing and editing skills.
• Embraces high-performance standards (e.g., engagement, proficiency, resilience, etc.).
• Maintains a record free of criminal violations that prohibit public school employment.

      Preferred Attributes: Active listening, creative problem-solving, and strong time-management skills.

      Physical Demand Level¹: Sedentary strength (seldom lifting/carrying more than 11 lbs.). Duties require communicating verbally, far/near visual acuity, fine/gross manipulation, reaching at or below shoulder height, standing, and using a traditional keyboard.

                           ¹ Based on U.S. Department of Labor documentation of physical demand characteristics.

       Note: Legally acceptable alternative qualifications, additional assignment-specific skills, and other physical demands deemed appropriate by the board may be delineated at the time of appointment.

Essential Functions:

1. Ensures all data required by district policies and regulatory authorities are tracked, compiled and recorded. Trains data collection and processing staff.

• Identifies work priorities to focus on tasks that require immediate attention.
• Serves as an adviser to the superintendent and administrative team.
• Assumes responsibility for monitoring and verification of the Ohio District Data Exchange (ODDEX): Student Cross Reference, Community School Funding, Tuition Funding, and College Credit Plus.
• Actively supervises and evaluates assigned personnel. Cultivates staff leadership skills.
• Manages EMIS data extraction, aggregation, validation, and submission process.
• Monitors ongoing compliance with state documentation guidelines (e.g., pupil demographics, academic courses, student testing information, attendance, etc.).
• Serves as a district intermediary for the state data acquisition site.
• Coordinates the transfer of data. Corrects errors and helps resolve problems encountered by staff.
• Checks completed work to ensure compliance with state and district specifications.
• Provides technical support for student scheduling activities.
• Assists with the office inventory control system to ensure dependable supply levels.
• Prepares purchase requisitions. Maintains procurement records. Receives deliveries. Reconciles invoices. Monitors vendor performance (e.g., customer service, product quality, reliability, etc.).
• Maintains effective document and records management systems. Prepares timely files. Monitors reporting deadlines. Complies with district records retention and disposal policies.
• Oversees the District's online student enrollment process to ensure accuracy
• Ensures accuracy of enrollment information along with proof of residency, custody papers, etc.
• Compiles, analyzes, and disseminates student enrollment numbers as needed.

1. Diligently attends to job details. Pursues quality results. Performs all aspects of the job.

• Maintains respectful relationships with co-workers and supports a cohesive team effort.
• Wears work attire appropriate for the position.
• Respects privacy. Ensures the veracity and security of confidential information.
• Sustains an acceptable attendance record. Consistently complies with established work schedules.

1. Maintains open/effective communications. Serves as a reliable information resource.

• Encourages relationships that enhance public support for the district.
• Refers administrative procedure and district policy questions to an appropriate administrator.
• Supports equality, diversity, and inclusion. Uses tact and diplomacy to resolve differences fairly.

1. Pursues opportunities to enhance job knowledge and skill proficiency.

• Keeps current with standards and practices associated with work duties.
• Update skills as needed to use task-appropriate technology effectively.

1. Keeps current with emergency preparedness and response procedures.

• Complies with health and safety protocols to mitigate workplace risks.

Required Qualifications:

• High School Diploma;
• Submit and pass a BCI and FBI Criminal Record Check per ORC 3319.391;

Preferred Qualifications:

• Previous experience in PowerSchool 
• Previous experience in EMIS

Required Knowledge, Skills, and Abilities:

• High ethical standards and integrity;
• Consistently dependable and flexible.
• Accepts new responsibilities/assignments willingly;
• Proficient in office protocols, data entry, spelling, proofreading, and the correct use of grammar;
• Ability to accurately analyze, compile, and record data sets essential to the operation of the district;
• Pays careful attention to details, and provides effective customer service;     
• Effective, active listening skills         
• Organizational and problem-solving skills
• Ability to effectively complete the Job Description, Duties, and Responsibilities
• High-quality leadership skills
• Exemplary verbal and written communication skills

Professional Behaviour Functions:

• Respects personal privacy. Maintains the confidentiality of privileged information;
• Maintains open/effective communications. Uses problem-solving techniques to address and resolve questions/concerns tactfully;
• Supports community participation in school-sponsored activities that enhance student learning;
• Complies with drug-free workplace rules, board policies, and administrative guidelines/procedures;
• Participates in staff meetings and professional growth opportunities as directed;
• Takes precautions to ensure safety. Watches for conduct/situations that may indicate a problem. Works with supervisors to manage or eliminate risk factors

Other Duties and Responsibilities

• Attend meetings and in-services as required                   
• Respond to routine questions and requests in an appropriate manner           
• May require hours outside of the regular workday                 
• The Superintendent/Designee may assign other duties directly related to the position's essential functions.

Those interested must apply online at www.bbhcsd.org. Once on our district’s website, click on “Departments,” then “Human Resources,” and “View Open Positions.” Next, locate this job posting and click on “Apply.” The posting will remain open until the position is filled. For additional information, please contact Sherry Lanza at 440-740-4011 or lanzas@bbhcsd.org.

Pre-employment drug screening and background checks are required.

The Brecksville-Broadview Heights Board of Education is an equal opportunity employer and does not discriminate based on sex, race, religion, age, handicap, disability, or national origin in employment and educational programs and activities.

Salary : $32 - $33