What are the responsibilities and job description for the Financial Analyst position at Breakthrough?
Job Title: Financial Analyst
Reports to: Chief Administrative Officer (CAO)
FLSA Code: Exempt, Full time
Hours: 40-hour workweek
Location: 402 N. St. Louis Ave., Chicago, IL 60624
We are Breakthrough
Breakthrough partners with those affected by poverty to build connections, develop skills, and open doors of opportunity. Breakthrough is intentionally located in and works alongside residents in East Garfield Park. Each year, Breakthrough has the opportunity to work with over 6,000 local residents and their families.
POSITION SUMMARY
Demonstrating the mission and vision of Breakthrough, the Financial Analyst provides critical support with day-to-day grant and donor accounting support and general financial operations. This position ensures accurate data, fiscal accountability, and integrity of the organization’s accounting. The Financial Analyst accepts the responsibilities and fulfills the obligations as outlined in the position description.
ESSENTIAL RESPONSIBILITIES / FUNCTIONS
Reports to: Chief Administrative Officer (CAO)
FLSA Code: Exempt, Full time
Hours: 40-hour workweek
Location: 402 N. St. Louis Ave., Chicago, IL 60624
We are Breakthrough
Breakthrough partners with those affected by poverty to build connections, develop skills, and open doors of opportunity. Breakthrough is intentionally located in and works alongside residents in East Garfield Park. Each year, Breakthrough has the opportunity to work with over 6,000 local residents and their families.
POSITION SUMMARY
Demonstrating the mission and vision of Breakthrough, the Financial Analyst provides critical support with day-to-day grant and donor accounting support and general financial operations. This position ensures accurate data, fiscal accountability, and integrity of the organization’s accounting. The Financial Analyst accepts the responsibilities and fulfills the obligations as outlined in the position description.
ESSENTIAL RESPONSIBILITIES / FUNCTIONS
- Grant Accounting Support
- Develop and monitor processes to ensure Uniform Guidance compliance for federally funded contracts.
- Prepare monthly vouchers for grant contracts as required.
- Maintain supporting documentation for all expenses included in vouchers.
- Prepare monthly program grant expenditure reports, noting significant budget to actual variances and working with Program Directors to answer any questions.
Donor Accounting Support
- Monitor electronic donations through third party platforms (i.e., donor advised funds, corporate giving platforms) and record donations in Salesforce
- Enter donations into donor database from weekly deposits and prepare reports as needed
- Create Billing, Cash Receipt, and Bank Deposit accounting records for donations
- Update information in donor database as needed – i.e., address corrections, recording in-kind donations, etc.
Financial Operations
- Assist with monthly financial close process as needed
- Provide support for the annual budgeting process as needed.
- Provide support for the annual financial statement & uniform guidance audit, preparing work papers and gathering required documentation in conjunction with the CAO.
- Cross-train on processes for review and approval of purchase orders and invoices for payment
- Cross-train on processes for reviewing payables before posting for completeness and accuracy in coding expenses to appropriate line items
- Cross-train on payroll system and serve as backup for processing bi-weekly payroll
- Cross-train on processes for review and approval corporate credit card expense reports
- Performs other duties as assigned.
Demonstrated Values
- Independently follows agency policy and procedures
- Follows through with commitments including meeting established timelines
- Identifies and resolves difficult issues
- Project a professional image to all internal and external customers ensuring proper grooming
- Promote wellness and customer care through all actions and behaviors
- Works effectively with diverse staff, communities and population served
- Maintain a high degree of sensitivity, tact, and diplomacy during stressful situations.
- A passion for the mission of Breakthrough
QUALIFICATIONS
- Bachelor’s degree in finance, accounting, or related field.
- Minimum of two to four years of nonprofit, finance, or operational experience that can be demonstrated to apply to the duties listed in the job description.
- Experience with Salesforce preferred.
- Required Knowledge, Skills, and Abilities
- Ability to relate well to and coordinate with the people being served, solve problems, communicate effectively, gather and analyze data, and make concise, accurate reports, and recommendations.
- Strong computer skills and a working knowledge of Microsoft Excel – including advanced formulas, pivot tables, and charts
- Strong experience utilizing CRM and/or ERP systems for financial operations management and accounting. Working knowledge of Salesforce preferred.
- Must have the ability to use initiative, discretion, and independent judgment in making decisions.
- Ability to demonstrate strong interpersonal skills, professionalism, and problem-solving ability.
- Ability to display a warm, supportive attitude toward all people
- Ability to demonstrate initiative and follow through, and be comfortable working in a changing environment.
- Demonstrates willingness to consistently improve work performance through their relationship and guidance.
- Must possess an accurate and informed understanding of cultural and urban realities, especially as related to youth, families, poverty, and community development.
SUPERVISION
- Direction received from the Chief Administrative Officer (CAO)
- Does not supervise employees
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
Work Environment
While performing the duties of this job, the employee will work in an office located in a multi-purpose facility and/or outdoors and thus will be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate but can be high depending on the activities in the facility.
Physical Demands
While performing the duties of this job, the employee is frequently required to walk and/or sit; use hands and fingers to feel objects, tools or controls, reach with hands and arms; balance; stoop; regularly talk or hear. The employee must be able to bend, stoop, pull, lift as well as have overhead extension of arms. Must be able to stand for long periods of time; be able to lift, carry or move at least 50 pounds. Must adhere to proper handling and lifting techniques. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations will be provided to enable individuals with disabilities to perform the essential functions.
Equipment Used
The employee will generally use general office equipment including but not limited to telephone, computer, calculator, copier, overhead projector, paper shredder, paper cutter, and filing systems.
Safety Requirements
Prior to the first day of work, must complete a criminal background and sex offender clearance
BENEFITS
- Medical - We offer group medical benefits through UnitedHealthcare to full-time employees. You have the option of choosing between a PPO or HMO plans. Depending on the plan choosen, there may be no cost for an employee single coverage. There is a cost per pay period for coverage for family (i.e., employee plus spouse; employee plus child(ren) or employee plus spouse and child(ren).
- Dental – We offer group dental benefits through UnitedHealthcare to full-time employees. There is the option of choosing between a PPO or HMO. This is an employee paid benefit.
- Vision - We offer group vision benefits through UnitedHealthcare to full-time employees. This is an employee paid benefit.
- Life - Through UnitedHealthcare, we offer full-time employees term life insurance to the employee’s family in case of death. The cost of this benefit is paid fully by the organization.
- Short and long-term disability - If you become disabled, UnitedHealthcare provides both short-term and long-term disability insurance to full-time employees. The cost of this benefit is paid fully by the organization.
- 401 (k) Plan - We offer a 401(k) plan which is a tax-deferred annuity to assist full-time employees in planning for retirement. We match 50% of your contribution up to a total of 3% of your base salary.
- Section 125 Plan (FSA) - Through TASC, we allow full-time employees to make contributions toward premiums for medical insurance, out-of-pocket medical expenses, dependent care expenses, and/or transit and parking on a “before tax” rather than an “after tax” basis.
- Vacation Days - Full-time employees in this position are eligible to accrue vacation days at a rate of 6.67 – 13.33 days per month based on tenure with the organization.
- Personal Days - Full-time employees in this position are eligible for up to 3 personal days annually, pro-rated in year one.
- Sick Days - Full-time employees in this position are eligible for up to 10 sick days annually, pro-rated in year one.
COMPENSATION
$50,000-$55,000/annually
Salary : $50,000 - $55,000
