Event Coordinator - Brazos Center

General Summary:

Primarily responsible for managing weekend and evening events at the Brazos Center and supervising and directing the building attendants.

Essential Duties:

Performs all event coordination functions for the Brazos Center including serving as a primary team member in event management and evaluation;

Is responsible for serving as the primary contact person for all clients after the event is booked and the deposit is received;

Assists customers as needed on the telephone and in person with planning events to be held at the Brazos Center, including explaining all policies, procedures, and contract requirements;

Assists the Scheduler in coordinating and maintaining the master schedule of all events in EventPro;

Generates contracts and invoices and sends them out in a timely manner;

Responsible for training, scheduling and supervising the part-time/temporary Building Event Workers;

Assists in interviewing, and conducting staff meetings with the Building Event Workers;

Works with and supervises the part-time/temporary Building Event Workers and full-time janitorial staff in planning and coordinating set-up and tear-down activities for events;

Submits security needs to the Sheriff’s Dept. at the end of each month;

Responsible for seeing that final payments are received from all customers;

Must be present to greet customers before and after most events;

Exercises discretion and independent judgment as necessary in performing professional responsibilities;

Must be willing to work various hours as needed including nights, weekends, holidays, etc.;

Performs follow-up calls to customers after events and maintains accurate communication records in EventPro;

Other Duties as assigned.

Supervision

Received: Director

Given: Works with and supervises the part-time/temporary Building Event Workers and full-time janitorial staff in planning and coordinating set-up and tear-down activities for events; including assigning and reviewing work, assists in interviewing applicants, Will exercise discretion and independent judgment as necessary in performing professional responsibilities..

Education

Required: High school graduation or a Bachelor’s degree in a related field; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.

Preferred:

Experience

Required: None.

Preferred: At least one year of professional experience is preferred.

Certificates, Licenses, Registrations

Required: Must have a valid Texas vehicle operator’s license.

Preferred:

Physical Demands

Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of chairs. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.

Knowledge, Skills, & Abilities

Typical: Methods and practices used in event planning, coordination and management; office management; and personnel policies and procedures. Operate a computer, including word processing and spreadsheet software; read and interpret policy, manuals, and written instructions; communicate effectively, orally and in writing; and work effectively and cooperatively with co-workers.

Work Environment

Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadline.

Job Type: Full-time

Pay: From $24.21 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $24