Temporary Election Clerk

• Under general supervision, ensures the County’s Election Department is in compliance with state and federal laws regarding all language minority groups in the administration of the County’s election processes.
• Produces, organizes, and maintains accurate electronic and physical records of all eligible registered voters within the County by performing the following duties.

ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Regular attendance is required as scheduled by a supervisor;
• Performs other duties as assigned;
• Confidentiality:   Due to the confidential nature of a substantial part of the County Clerk's records and office business, all matters about customers' affairs (even though it is public records) must be kept in strict confidence.
• Accepts voter applications in person, by fax, and by phone, and verifies citizenship requirements. 
• Issues application forms to applicants at the counter, reviews applications for completeness, accuracy, and eligibility requirements, and files application forms. 
• Work in GIS programs for accurate address placement for voters.
• Works with the Secretary of State System (TEAM) to process voters’ applications or update any changes to the voter file.
• Research addresses for proper placement according to precinct and county, purges ineligible voters, and mails notices of changes.
• Handles routine office duties such as processing and distributing mail, sending letters to applicants, answering phones, and assisting with other departments’ duties. 
• Assist in performing logic and accuracy testing of machines and ballots, assist in preparing voting equipment for testing; 
• Participates in all election activities, including overtime if applicable, assists in processing incoming/outgoing mail ballots, applications, and mail-in ballots, and helps with the FPCA process, including filing and sorting.
• Deliver equipment or provide equipment support to designated voting locations during early voting and election day, and assist in the call center by answering phone calls from voters or poll workers.
• Assist in balancing daily voter turnout and uploading voting history to the state system.
• Assists the Voting Equipment Technician in equipment preparation;
• Scans, indexes, and proofs all documents before final storage.
• Quality Control of any documents before final storage or before destruction;
• Maintain the location of each box stored in the warehouse through the current software program being used by the County;
• Must maintain strict confidentiality of all records and office business.
• Helps the Elections Director as necessary, and is willing to perform other duties relating to the general operation of the department. 

QUALIFICATIONS:

To perform this job successfully, an individual must satisfactorily perform each essential duty. The requirements listed below represent the knowledge, skills, and/or abilities required. 

Knowledge of Texas Election Laws

Knowledge of the Secretary of State's Rules and procedures

Public relations skills   

Education, Experience, and Training Guidelines:

High school diploma or general education degree (GED): or one to three months related experience and /or training; or equivalent combination of education and experience.  

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers and other employees of the organization.

Knowledge of:

• Proficient knowledge of Brazoria County & County Clerk’s regulations, policies, and procedures.
• Proficient knowledge of word processing, personal computer applications, and software.
• Proficient knowledge of the principles, practices, and techniques of the local government process.
• Exceptional knowledge of grammar, punctuation, and spelling.
• Exceptional knowledge of modern office procedures and practices.
• Exceptional knowledge of customer relations.
• Exceptional knowledge of Brazoria County transaction practices and procedures.
• Exceptional knowledge of telephone etiquette.
• General knowledge of department forms, rules, procedures, and guidelines.

Skill in:

• Exceptional skill in establishing and maintaining cooperative working relationships with the supervisors, employees, external public agencies and organizations, and the general public.
• Proficient in planning and coordinating activities.
• Proficient in maintaining records.  
• Using initiative, discretion, and decision-making within established procedures, guidelines, and rules.
• Defining problems, collecting data, establishing facts, and drawing valid conclusions.
• Maintaining strict confidentiality.
• Performing various mathematical calculations; 
• Proficient in the ability to work with sensitive information under somewhat stressful conditions.
• Proficient in operating standard office equipment such as personal computers, calculators, and telephones.
• Exceptional skill in extracting and organizing detailed information.
• Exceptional skill in providing information and assistance to office staff, customers, and callers.
• Exceptional skill in telephone etiquette and customer service.
• Exceptional skill in documenting, reading, understanding, and maintaining records.
• General organizational skills.
• Exceptional in implementing new computer software.
• General skill in expressing oneself clearly and concisely, both orally and in writing.

LICENSE & CERTIFICATION REQUIREMENTS:

Cybersecurity training is required

Deputized 

Valid Texas Driver’s License

Registered Voter

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Work is performed in an office work environment.  The noise level in the work environment is usually moderate.  May be required to lift and carry items weighing 50 pounds or more. While performing the duties of this job, the employee is regularly required to talk or hear.  The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel, and reach with hands and arms.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.