What are the responsibilities and job description for the Administrative Assistant position at Brasfield & Gorrie, LLC?
Responsibilities
Position Summary
The Administrative Assistant supports the Division Manager and General Superintendent with administrative needs.
Responsibilities and Essential Duties include the following (other duties may be assigned):
Education - Skills - Knowledge - Qualifications & Experience
Position Summary
The Administrative Assistant supports the Division Manager and General Superintendent with administrative needs.
Responsibilities and Essential Duties include the following (other duties may be assigned):
- Support leader(s) with administrative needs
- Assist in meetings, meeting notes and overall organization
- Assist with budget planning and monthly financial projections, if needed
- Responsible for division coordination of mobile devices
- Coordinate activities and provide reports for assigned client group(s)
- Update and distribute various directories and lists on a regular basis
- Maintain calendars and appointments for management
- Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary
- Arrange events and conferences including team building events
- Make travel arrangements as needed (airline, car rentals, hotel, etc.)
- Prepare expense reports
- Process invoices
- Greet guests in a professional, friendly, and hospitable manner
- Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided
- Manage office administrative duties, as needed
- Additional administrative duties, as needed
- Order breakfast, lunch, and other meals for meetings and events as needed
- Serve as onboarding representative for new hires (excluding field craft employees)
- Provide back-up coverage for receptionist duties when the receptionist is out or on lunch break
- Maintain organized systems, files, and workflows for efficiency and accessibility
- Proactively identify and implement process improvements with a forward-thinking mindset
- Demonstrate flexibility and willingness to grow with the division and company
Education - Skills - Knowledge - Qualifications & Experience
- Bachelor’s degree strongly preferred
- Minimum of two years of administrative experience or comparable experience
- Experience with a construction company preferred
- Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, etc.)
- Experience working in Prolog and Salesforce preferred
- Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player
- Strong work ethic with a willingness to do what it takes to get the job done
- Detail oriented with the ability to recognize discrepancies
- Ability to work effectively in a team environment as well as independently
- Must thrive in a fast-paced work environment
- Demonstrated, excellent written and oral communication skills, including excellent phone etiquette
- Ability to maintain strict confidentiality at all times
- Ability to work and collaborate with a diverse group of people
