Plant Administrator

Description

Summary:

Manages the day to day administrative and support functions throughout the branch, including but not limited to operations support, office management, greeting visitors, manage petty cash, and provide general support to branch and warehouse management staff.       

Responsibilities:

• Acts as liaison between the branch and Customer Care department. 
• Processes daily paperwork and submits to the accounting group via electronic means.
• File daily original Bills of Ladings (BoL) as necessary
• Process BoL pink copies and enter data required into the Chempax system
• CoA/CoC creation/modification and loading of the documents into Chempax
• Creating and disseminating Open Order reports to section chiefs or as required by branch management.
• Process Nitric 99 drum inspection documents and file as required
• Responsible for ordering and maintaining inventory of office/warehouse supplies
• General administrative support for the Branch Manager and other managers as required
• Active member of the branch EOS team.
• Create and maintain multiple tracking spreadsheets to be used for specific customers (Holly and Reagent). Provide information to Accounting in support of billing and invoicing.
• Maximizes office productivity through proficient use of appropriate software applications. 
• Monitors and follows procedures for systematic retention, protection, retrieval, transfer, and disposal of records in accordance with all governmental requirements.
• Reviews clerical records to ensure completeness, accuracy, and timeliness of processing.
• Prepares daily activity reports for multiple section chiefs or as guidance from management.
• Provide proof of delivery and support documents to customers as requested/required.
• Maintains control of all petty cash functions.

Requirements

Requirements/Qualifications:

• High school diploma required; Some college coursework preferred.
• Minimum 5 years of administrative support experience required; Manufacturing plant environment experience highly preferred.
• Excellent written communication skills, including the ability to write business correspondence.
• Proficient knowledge of MS Office products and Adobe.
• Excellent verbal communication skills, with an emphasis on the ability to speak to internal and external customers effectively over the phone.  
• Engage effectively with management, operations team, and key functional teams outside of the plant.
• Chemical industry experience preferred.