Human Resources Assistant (Central Office) (San Antonio, TX)

For over twenty five years, BRAINATION, Inc. has grown and evolved into a powerful network of schools—a network dedicated to increasing the capacity of human greatness. BRAINATION is at the forefront of innovative facilitating and learning methods. Our public charter district, Inspire Academies, has redefined traditional approaches to education and is becoming a leader in world-class learning—helping students to become expert learners and leaders, encouraging students to lead principle-centered lives, and inspiring students to belong, be great, and find joy.

We are seeking a detail-oriented, service-driven Human Resources Assistant to support daily Human Resources operations. This role plays a key part in ensuring a smooth employee experience—from onboarding to offboarding—while maintaining accurate records, supporting compliance, and helping cultivate a positive workplace culture.

Essential Functions:

Employment Lifecycle Support

• Coordinate onboarding for new hires, including paperwork, background checks, fingerprinting, orientation scheduling, and system setup.
• Facilitate offboarding processes such as exit documentation, system access removal, and final record updates.
• Maintain accurate and confidential employee files in both physical and digital formats.

HRIS & Records Management

• Enter, update, and audit employee information in the HRIS to ensure data accuracy.
• Track and maintain required certifications, licenses, and compliance documentation.
• Generate routine HR reports as needed.

Benefits Administration

• Assist employees with benefit enrollment, changes, and general inquiries.
• Reconcile monthly benefits invoice to payroll deductions report
• Support annual open enrollment activities and maintain benefit records.
• Coordinate with benefit vendors to resolve employee issues.

Payroll Support

• Prepare and submit payroll changes, including new hires, terminations, pay adjustments, and leave updates.
• Review payroll reports for accuracy and follow up on discrepancies.

Leave of Absence & Workers’ Compensation

• Support administration of LOA/FMLA, including tracking, documentation, and employee communication.
• Assist with Workers’ Compensation claims, reporting, and follow-up.

Training & Compliance

• Assign, track, and follow up on required compliance training, including CPR certification and annual district-mandated courses.
• Maintain training records and ensure timely completion.

Purchasing & Administrative Support

• Process HR-related purchasing requests and maintain supply inventory.
• Provide general administrative support to the HR team and Chief Operations Officer as needed.

Culture, Rewards & Recognition

• Assist with employee recognition programs, appreciation events, and HR-led culture initiatives.