What are the responsibilities and job description for the Executive Assistant to Sales position at Brabo?
Description
Position Overview
Brabo is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Vice President of Sales and help drive operational excellence across the sales organization. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping teams organized, informed, and moving forward.
The Executive Assistant will play a critical role in supporting sales leadership, coordinating schedules and networking opportunities, assisting with onboarding and operational processes, preparing client and internal materials, and serving as a bridge between the Sales and Operations teams.
Executive & Administrative Support
Manage and coordinate the Vice President of Sales’ calendar, meetings, appointments, and priorities
Assist in scheduling and populating networking events, chamber events, BNI meetings, and business development opportunities for the Sales team
Prepare agendas, documents, and materials for leadership meetings, sales meetings, and one-on-one meetings
Attend meetings when needed to take notes, track action items, and assist with follow-up
Provide day-to-day administrative support to Sales leadership
Sales Operations & Client Support
Prepare, send, and track sales proposals and supporting documents
Review sales orders and submitted documentation for completeness and accuracy
Assist with onboarding-related administrative tasks for new clients
Pull payroll and HR reports for onboarding and implementation purposes
Assist with state registrations and related compliance documentation
Coordinate internally with Operations, Payroll, Benefits, HRIS, and Service teams to ensure smooth client transitions
Training & Process Support
Assist in training Sales team members on company systems, workflows, and internal processes
Help document, organize, and improve sales and onboarding procedures
Maintain updated process documentation and internal reference materials
Support the development and organization of sales collateral, presentations, and training resources
Communication & Cross-Department Coordination
Serve as a liaison between the Sales and Operations teams to improve communication and accountability
Help ensure tasks, client requests, and internal follow-ups are completed in a timely manner
Support leadership with reporting, organization, and process management initiatives
Requirements
Qualifications
Strong organizational and time management skills
Excellent verbal and written communication skills
Ability to prioritize tasks and manage multiple projects simultaneously
High attention to detail and follow-through
Professional demeanor with strong interpersonal skills
Comfortable working in a fast-paced, team-oriented environment
Proficiency in Microsoft Office, Google Workspace, CRM systems, and business software platforms
Experience with payroll, HR, benefits, or administrative support is preferred
Experience supporting executives or sales leadership is a plus
Preferred Traits
Self-motivated and proactive
Strong sense of accountability
Problem solver with a positive attitude
Adaptable and resourceful
Team-oriented with a customer service mindset
Comfortable learning and teaching technology and systems
Salary : $45,000 - $55,000