Executive Assistant

Description

 General Position Summary:

The Executive Assistant is an experienced, reliable, intuitive and task-oriented, whose focus is to support the needs of our Senior Leadership Team. This person will work on a variety of projects and assignments and reports to the Director of Growth and Retention. The ideal candidate possesses mature judgement with a bias toward action with minimal direction while maintaining focus and professionalism in their work. 

In all aspects of the position, the executive assistant consistently operates in alignment with the company values: Actively Engage, Growth Mindset, Do the Right Thing, & Do What You Say.

Responsibilities:

• Coordinate, arrange, and manage a wide range of executive needs, including communications, calendar management, and meetings with internal and external stakeholders.
• Act as a gatekeeper of time and attention by filtering requests, protecting focus blocks, and sequencing priorities.
• Arrange travel and itineraries; reconcile and submit expense reports on time with accuracy and efficiency.
• Prepare presentations, proposals, reports, and strategic materials as requested, ensuring clarity and alignment with organizational messaging.
• Capture meeting notes, track action items, and ensure follow-through on commitments by proactively managing deadlines and closing loops.
• Write, edit, and format professional documents such as letters, reports, policies, and instructional materials.
• Develop, maintain, and continuously improve efficient systems for documentation, filing, and information flow.
• Assist with the organization and planning of leadership meetings, Quarterly planning meetings, retreats, and board meetings, ensuring agendas, logistics, and outcomes are clear
• Assist with the organization and planning of company-wide events.
• Research, synthesize, and deliver requested information in a concise and actionable format.
• Serve as a confidential liaison and trusted proxy for the executive(s), representing them in communications and preliminary meetings as appropriate.
• Anticipate needs and proactively remove obstacles before they reach the executive’s desk.
• Other duties as assigned in support of executive and organizational effectiveness.

Requirements

Skills and qualifications:

• Superb verbal and written communications skills
• Experience in business writing, editing, and proofreading
• Professional and mature demeanor with superior emotional intelligence; ability to work well with a variety of personality types
• Strong attention to detail, accuracy and ability to set and meet deadlines
• Multi-cultural or cross-cultural experiences are appreciated
• Exemplary planning and time management/prioritization skills
• Ability to analyze information for the purpose of coordinating and planning activities, and solving problems
• Proficiency with MS Office Suite
• Passion to learn and contribute
• Ability to hold sensitive and confidential information with respect

 Education and experience:

• 2 years in work that requires the above listed skills
• 3 years supporting multiple executives/senior level leaders simultaneously appreciated and preferred
• Lifelong learner and desire to learn the ins and outs of our company and industry

Physical Requirements:

While performing the duties of this job, the employee is continuously required to read, talk and hear. The employee is continuously required to walk, sit or stand at a computer workstation, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee frequently lifts and/or moves up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.