What are the responsibilities and job description for the Automotive File Clerk position at Bozarth Chevrolet?
Automotive File Clerk
Department: Administration Reports To: Office Manager / Controller Location: Bozarth Chevrolet
Position Summary
Bozarth Chevrolet is seeking a detail-oriented and organized Automotive File Clerk to join our administrative team. This position is responsible for maintaining accurate dealership records, organizing vehicle deal jackets, filing documents, scanning paperwork into our document management system, and ensuring compliance with dealership and manufacturer recordkeeping requirements. The ideal candidate thrives in a fast-paced environment, has excellent organizational skills, and takes pride in maintaining accuracy and efficiency.
Key Responsibilities
● Organize, file, and maintain vehicle deal jackets and service records.
● Scan and electronically archive dealership documents using the dealership's Document Management system.
● Ensure all paperwork is complete, accurate, and properly indexed.
● Retrieve files and documents as requested by management and dealership departments.
● Maintain filing systems for sales, service, accounting, and title documents.
● Verify completed deal jackets contain all required documentation before filing.
● Assist with document retention and destruction according to dealership policies and legal requirements.
● Prepare files for audits and manufacturer reviews.
● Sort, distribute, and process incoming paperwork from various departments.
● Assist with daily office administrative duties as needed.
● Maintain confidentiality of customer and dealership information.
● Communicate effectively with Sales, Finance, Service, and Accounting departments to resolve missing or incomplete documentation.
● Keep filing areas clean, organized, and secure.
Qualifications
● High school diploma or equivalent required.
● Previous office, administrative, or filing experience preferred.
● Automotive dealership experience is a plus but not required.
● Strong organizational and time management skills.
● Excellent attention to detail and accuracy.
● Basic computer proficiency, including Google Suite and dealership management software.
● Ability to work independently while managing multiple priorities.
● Strong communication and interpersonal skills.
● Ability to maintain confidentiality and handle sensitive information.
Physical Requirements
● Ability to sit or stand for extended periods.
● Frequent walking throughout the dealership.
● Ability to lift and carry file boxes or office supplies up to 25 pounds.
● Ability to bend, reach, and organize files in cabinets and storage areas.
What We Offer
● Competitive compensation
● Medical, Dental, and Vision Insurance
● 401(k) with Company Match
● Paid Time Off and Holidays
● Employee Vehicle Purchase Program
● Ongoing Training and Development
● Career Advancement Opportunities
● Supportive Team Environment
Why Join Bozarth Chevrolet?
At Bozarth Chevrolet, we believe every role contributes to delivering an exceptional customer experience. As an Automotive File Clerk, you'll play an essential part in keeping our dealership organized, compliant, and operating efficiently. If you're dependable, detail-oriented, and enjoy working behind the scenes to support a successful team, we'd love to hear from you.
Bozarth Chevrolet is an Equal Opportunity Employer and is committed to creating an inclusive workplace for all employees.