Finance Assistant

Summary of Position

Responsible for finance and accounting functions in the areas of billing, cash receipts, accounts receivable, employee records, payroll submission and data management. This position can be part time or full time, ranging from 30-40 hours per week, $26-$30 per hour based on experience.  

ESSENTIAL FUNCTIONS 

Finance and Accounting Systems 

1. Process monthly billings, data collection, coding and preparation, and processing of invoices for payment for services.  
2. Prepare and submit monthly Voucher billing for Discovery Club, Summer Camp, and any other Voucher programs. 
3. Process data collection, preparation, and processing bi-weekly payroll. 
4. Ensure employee records, benefit enrollment, payroll changes are maintained and up to date. 
5. Assist with various journal entries, process invoices and prepare checks for signature 
6. Collect cash receipts from program staff for reconciliation and accounting. Deposit funds on a timely basis. 
7. Prepare and make bank deposits. 
8. Process monthly bank reconciliations. 
9. Assist when needed in preparation of annual audit. 
10. Safeguard all confidential information used in the performance of duties. 

Other Duties and Responsibilities 

1. Provide support with standard receptionist duties. Includes answering phones, managing payments, greeting clients and guests. 
2. Undertake specific tasks assigned by the CEO and Finance Director to enhance effective overall operations of the organization. 
3. Serves as a representative of Boys & Girls Clubs by displaying courtesy, tact, consideration and discretion in all interactions with other members of the Boys & Girls Club community and with the public. 
4. Other duties as required. 

Requirements 

1. Minimum of 2 years skilled bookkeeping/accounting experience or equivalent.  Associates degree or certificate in bookkeeping or accounting is preferred. 
2. Proficiency in Microsoft applications and Excel; QuickBooks Online or related accounting software expertise. 
3. Strong working knowledge in a broad range of office functions.  
4. Goal orientated, able to work independently. 
5. Adhere to confidentiality polices and conduct appropriate for a representative for Boys & Girls Clubs of MetroWest 
6. Ability to work as a team player with staff and community agencies. 
7. Organization skills with attention to detail.   
8. The ability to accommodate a flexible work schedule.