What are the responsibilities and job description for the Athletic Program Supervisor – Temporary Leave Coverage position at Boys & Girls Clubs of Elkhart County?
Athletic Program Supervisor- Temporary Leave Coverage
Nappanee Clubhouse
Temporary Position: This position will provide coverage during an employee leave of absence. The anticipated assignment is approximately 4 months, with an expected end date in late January. The duration may be adjusted based on organizational needs.
Job Summary:
The Program Supervisor is accountable for leading, managing, and holding staff accountable for the delivery of high-quality, engaging, and safe programs within an assigned program area. This role designs and executes developmentally appropriate programming, supports positive youth outcomes, ensures safety and behavior expectations are met, and monitors program quality and compliance. Program Supervisors are frontline leaders who model youth development best practices and the organization’s mission and values.
Duties & Responsibilities:
Lead, Manager, and Hold Accountable
- Lead, manage, and hold program staff and volunteers accountable for performance, engagement, and youth safety.
- Provide daily direction, coaching, and feedback to staff in assigned program areas.
- Support staff understanding of program expectations, routines, and youth development strategies.
- Assist with staff onboarding, training, and scheduling as assigned.
- Model professionalism, inclusion, and positive relationship-building with youth and staff.
Program Delivery & Design
- Plan, implement, and supervise engaging, age-appropriate programs aligned with organizational strategy and site priorities.
- Ensure program activities are purposeful, structured, and responsive to youth needs.
- Prepare program spaces, materials, and schedules to support effective daily execution.
- Support special programs, theme weeks, enrichment opportunities, and events within the assigned area.
Member Engagement & Outcomes
- Build positive, supportive relationships with members to promote belonging and participation.
- Use youth development strategies to support social-emotional growth, confidence, and skill development.
- Monitor engagement levels and adapt activities to support positive youth outcomes.
- Support inclusive practices that meet the needs of diverse learners and youth requiring additional support.
Safety & Behavior Management
- Maintain a safe, organized, and welcoming program environment at all times.
- Ensure members understand and follow behavioral expectations.
- Respond to behavior challenges using trauma-informed and developmentally appropriate approaches.
- Ensure compliance with safety policies, supervision standards, and facility requirements.
- Communicate incidents or concerns promptly to leadership.
Program Monitoring & Reporting
- Track attendance, participation, and required program data accurately.
- Support documentation related to grants, compliance, and program outcomes.
- Observe program quality and make adjustments to improve effectiveness.
- Communicate program needs, successes, and challenges to the Operations Manager or Club Director as appropriate.
Program Specific Addendum- Athletics
- Oversee athletic programming that promotes teamwork, skill development, sportsmanship, and physical wellness.
- Ensure practices, games, and activities are organized, inclusive, and developmentally appropriate.
- Monitor equipment use and physical safety standards during athletic activities.
- Support coordination of leagues, clinics, tournaments, and special athletic events.
Required Qualifications:
- Minimum of 2 years’ experience supervising staff and school-age youth in a group setting.
- Demonstrated competence working with youth.
- Strong verbal and written communication skills.
- Experience supporting youth with diverse needs, including those requiring behavioral or social-emotional support.
- Proficiency with Microsoft Office and other relevant systems.
- Reliable transportation, valid driver’s license, and active automobile insurance required.
- Ability to meet the physical demands of the role, including lifting up to 20 lbs and extended periods of standing or sitting.