What are the responsibilities and job description for the Dubois-Program Assistant position at Boys & Girls Clubs of Central Illinois?
POSITION TITLE: Program Assistant
DEPARTMENT: Satellite Site
REPORTS TO: Site Director
FLSA Non-Exempt
PRIMARY FUNCTION:
Generation of ideas for program development in the areas of recreation, art, life skills, sports, technology, etc. (Programs that will assist academic and social success). Major aspects of planning, setup, and implementation of program activities, including identifying necessary supplies, space, and roles of activity specialists.
Discuss ideas with the Site Director, who will in turn contact the Director of Satellite Operations to get approval and to contact agencies who can assist in facilitating these programs.
MAJOR DUTIES AND RESPONSIBILITIES:
1. Plans and implements activities within budget constraints to achieve program objectives in coordination with site director. Prepares monthly reports for Site Director and/or Director of Satellite Operations, reflecting activities, including attendance and program participation. Performs any other duties the Site Directors might deem necessary.
2. Provides Site Director and/or Director of Satellite Operations with regular schedules and reports of activities. Takes direction and implementation requests from the Site Director on program development, implementation, supervision and outcome measurement
3. Assists Site Director with recruiting participants for the program. Focuses on participants’ personal development through diverse program offerings, with a focus on increasing their interests and attendance, program participation, knowledge and abilities.
4. Implements guidance and discipline policies. Communicates and maintains standards of conduct for program participants. Assist with maintenance of records relating to participant’s discipline situations and development issues.
5. Recommends new offerings in specific program areas and creates and implements necessary plans to initiate new program offerings. Identify prospective community resources/volunteers that could assist with the program.
6. Plans and implements special events and activities that give program participants the opportunity to exhibit their skills.
- Provides special guidance and development of participants assigned through the satellite sites project and other assigned projects. References initial participant intake forms to determine needs and complete periodic tracking forms to track attendance and program participation. Identifies and implements individualized guidance strategies based on the participant’s identified needs in consultation with Site Director and/or Director of Satellite Operations.
- Develops and implements opportunities for participant’s involvement in outside educational, recreational and leadership programs and activities relating to program area. Plans, implements and leads field trips that complement program activities.
- Represents the organization and interprets its policies, objectives, standards and programs to project participants, parents, community organizations and the public. Promotes and stimulates the project participants knowledge of and interest in BGCCIL programs and activities.
- Helps maintain the cleanliness and appearance of the facility through encouraging participant’s involvement in keeping program areas clean, putting away supplies after use, etc.
- Assists with activities in other program areas as assigned.
12. Assists site director with enrollment of students into the program, clerical duties, and other record keeping.
ADDITIONAL RESPONSIBILITIES:
Program Assistant specific duties:
- Assists with student completion and organization of assignments.
2. Maintains accurate report of student assignment sheet completion.
3. Participates with classroom teachers to coordinate assignments.
- Provides enrichment materials for enhancing 21st Century Community Learning Centers.
- Coordinates with Site Director and/or Project Director to implement attendance and disciplinary procedures.
RELATIONSHIPS:
Internal: Maintains contact with Site management staff to interpret and explain organizational missions, program objectives and standards, discuss issues, and provide/receive information. Maintains contact with Site Director and/or Director of Satellite Operations to ensure consistency of policies.
External: Maintains positive relationships with school district personnel, participant’s parents, and the public to assist in resolving problems and to publicize the project.
SKILLS/KNOWLEDGE REQUIRED:
- Knowledge of youth development; ability to motivate and provide guidance to youth through establishing positive relationships with youth participants; demonstrated caring and respect exhibited toward participants.
- Required availability is Monday through Thursday, program hours starting as early as 1:30pm, extending until as late as 6:30pm as well as prep and planning time as requested by Site Director and/or Director of Satellite Operations.
- Ability to relate to the general public, parents and BGCCIL participants in a friendly, positive, and professional manner.
- Demonstrated ability to convey BGCCIL policies and procedures to participants, and to implement appropriate guidance and discipline policies.
- Ability to organize and supervise participants to maintain a safe and welcoming environment.
- Valid Illinois Drivers License.
- Good verbal and written communication skills.
- Demonstrated enthusiasm, energy and commitment in personal contact with participants, parents, supervisors and the general public.
- High School Diploma or equivalent preferred
PHYSICAL REQUIREMENTS:
- Sitting and standing as needed.
- Full use of all limbs and at least one hand.
- Full verbal, color vision, and hearing ability.
- Lifting up to 50 pounds on occasion.
- Ability to intervene in a fight or control youth aged 6 to 18.
- Ability to drive motor vehicle preferred (with valid IL drivers license).
WORKING CONDITIONS:
- May be exposed to outdoor weather conditions during all seasons. Limited exposure during winter.
- May be exposed to moderate to loud noise; unruly or irate youth and/or parents.
- May be exposed to potentially dangerous situations including youth fighting or bringing unauthorized materials onto premises.
- May be exposed to potentially dangerous medical situations; exposure to airborne diseases or infected blood while treating participants.
- Exposed to risk of vehicle accidents while driving or riding in agency vehicles.
- Risk of injury from being near, or participating in, athletic or recreational activities.
PAY & BENEFITS:
- As of 01/2025
- This role pays $15/hour
- This role is eligible for paid time off in accordance with the Paid Leave for All Workers Act, meaning that paid time off may be earned in accordance with paid leave laws and company policies.
Salary : $15