Grants Administrator

Driving Excellence. Empowering Staff. Inspiring Great Futures. 

The Grants Administrator is responsible for providing post-award administrative support to the Grants Manager, with a focus on preparing grant billings and reports in compliance with federal, state, and local funding requirements. This role manages the administrative processes of grant reimbursement, including compiling data for both narrative and financial reports, and collaborating closely with internal teams to gather necessary documentation. The position requires strong attention to detail, effective communication, and a proactive approach to ensure compliance and support the financial sustainability of all grant-funded programs. 

Our Mission: To enable all young people, especially those who need us most, to reach their full potential as caring, productive, responsible citizens.  

These are some of the additional responsibilities of the Grants Adminstrator: 

• Grant Billing & Requirements such as processing grant claims, verifying supporting documentation, and monitoring grant expenditures. 

• Grant Reporting & Compliance such as submitting narrative and financial reports, collaborating with other teams to gather necessary information for reports, and maintaining organized, accurate records of all grant-related documentation. 

• Administrative Support such as providing training and technical assistance to staff and assisting in preparing budgets and projections for grant-funded programs. 

• General Responsibilities such as •communicate regularly with internal stakeholders to provide progress updates and resolve outstanding issues. 

ALL BGCTM employees have the responsibility to help maintain the safety of our members and staff and ensure an optimal Club experience for all. To achieve this, ALL BGCTM employees must demonstrate and uphold BGCTM core values: generosity, respectfulness, encouragement, accountability, and trustworthiness. 

In exchange, BGCTM offers extensive benefits: 

• We offer all full-time employees 100% employer-paid medical, vision, and dental plans. All full-time employees also receive complimentary Short Term Disability, Long Term Disability, and Life Insurance coverage. 

• When we say we nurture great connections and build great futures, we don’t just mean for the youth; as a staff member of BGCTM, you’ll strengthen your future as well through annual tuition reimbursement and a 7% pension plan. 

• Plus, full-time employees are eligible for PTO.  

Schedule:  

• This is a full-time, onsite role. The schedule will be Monday-Friday.  

• This role will also require you to work occasional weekends and late evenings. 

Required Education & Experience:  

• High School Diploma or GED required; Bachelor’s degree preferred. 

• Minimum of two years of related experience in administrative, payroll, and/or grant reporting preferred.

• Experience with federal grants management and/or federal regulations compliance is a plus.  

Skills & Abilities that make a successful Grants Administrator: 

• Excellent written and verbal communication skills; able to convey information clearly to diverse audiences. 

• Strong organizational and time management skills, with the ability to manage multiple projects and deadlines. 

• High attention to detail with demonstrated accuracy in data management and reporting. 

• Ability to maintain confidentiality and handle sensitive information with discretion. 

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and database/spreadsheet tools. 

• Strong problem-solving skills and ability to anticipate and address potential issues proactively. 

• Ability to work effectively in a fast-paced, deadline-driven environment. 

• Commitment to providing exceptional customer service to internal and external stakeholders. 

Physical Requirements & Work Environment:  

• Must be able to perform duties that require walking, talking, hearing, standing, sitting, and/or bending for long periods of time.

• Must be able to use hands and arms to enter data into the computer, use the telephone, and other office equipment. 

•  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.  

As part of our commitment to child and member safety, there are some additional steps that all hires will be asked to complete: 

• You will need to provide 3 professional references. 

• You will also be asked to complete a drug screen, background check, and fingerprint check. 

We have a commitment to being GREAT. 

At Boys & Girls Club of Truckee Meadows, you’ll have the opportunity to lead a great life, inspired by GREAT values: Generosity, Respect, Encouragement, Accountability, and Trustworthiness. Boys & Girls Club of Truckee Meadows is committed to practicing those values to create places where every kid feels safe and connected—a place to belong and a place to become—and a fun, positive work environment where you can be sure you’re making a difference. 

For more about what makes Boys & Girls Club of Truckee Meadows a great place to work, visit our employment page at https://bgctm.org/careers/! 

Salary : $45,000