What are the responsibilities and job description for the Resource Development Administrative Assistant position at Boys & Girls Club of Rockford?
About Boys & Girls Club of Rockford
For more than 100 years, Boys & Girls Club of Rockford has been dedicated to helping young people reach their full potential. Today, we serve more than 3,200 youth annually, providing safe, supportive environments where kids can succeed academically, develop leadership skills, build confidence, and prepare for bright futures.
We are looking for a motivated, organized, and detail-oriented individual to join our Resource Development team!
Position Overview
The Part-Time Development Administrative Assistant plays an important role in supporting our fundraising, donor relations, special events, and communications efforts.
This position is ideal for someone who enjoys staying organized, managing details, working with people, and contributing to a meaningful mission. The successful candidate will help ensure fundraising activities, donor communications, grant deadlines, and special events run smoothly and efficiently.
Key Responsibilities:
Fundraising & Donor Support
- Maintain accurate donor information in our fundraising database.
- Track donations, pledges, and fundraising activities.
- Prepare donor thank-you letters, acknowledgments, and tax receipts.
- Generate reports to support fundraising campaigns and board updates.
- Assist with tracking grant deadlines, reporting requirements, and deliverables.
Special Events & Campaigns
- Provide administrative and logistical support for fundraising events and campaigns.
- Track event registrations, sponsorships, and donations.
- Assist with raffle and auction donations, donor acknowledgments, and event follow-up.
- Help coordinate event details and provide on-site support when needed.
Communications & Social Media
- Assist with creating and scheduling social media content.
- Help prepare newsletters, email communications, and fundraising materials.
- Proofread and format donor communications and promotional materials.
- Support communications that highlight our programs, supporters, and community impact.
Administrative Support
- Maintain organized digital and paper records.
- Assist with general administrative tasks and special projects.
- Help ensure deadlines are met and information is accurately maintained.
Qualifications
- Previous experience in administrative support.
- Previous experience in fundraising or nonprofit work preferred, but not required.
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
- Proficiency in Google Suite.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple projects and deadlines.
- Comfortable learning new software and database systems.
- Ability to handle confidential information professionally.
- Dependable, self-motivated, and able to work independently and collaboratively.
- Flexibility to assist with occasional evening or weekend events.
What We Offer
- Flexible part-time schedule, approximately 20-25 hours per week.
- Opportunity to gain valuable experience in nonprofit fundraising, donor relations, and event planning.
- Collaborative, mission-driven work environment.
- The opportunity to make a meaningful difference in the lives of young people throughout Rockford.
Join Our Team!
If you are organized, enthusiastic, and looking for a rewarding part-time position where your work makes a difference, we would love to hear from you!
Apply today to help Boys & Girls Club of Rockford build great futures for local youth.
Pay: $25.00 - $27.00 per hour
Expected hours: 20.0 – 25.0 per week
Benefits:
- Flexible schedule
- Paid time off
Application Question(s):
- Are you available to work approximately 25 hours per week?
- Are you able to work in person in Rockford, Illinois?
- How many years of administrative or office support experience do you have?
- Are you proficient in Microsoft Office, particularly Excel, Word, and PowerPoint?
- This position involves managing donor information, tracking deadlines, supporting fundraising events, and assisting with communications. Which of these responsibilities best aligns with your previous experience and strengths?
Work Location: In person
Salary : $25 - $27