Administrative Assistant

** Part time position 20 hours per week.  In office schedule is Monday -Thursday 9am to 2pm.  No Fridays! 

Position Summary: 

The Administrative Assistant provides clerical and organizational support to ensure smooth daily operations of the Boys & Girls Club of Portage County. This part-time role focuses on accurate data entry, financial and HR record maintenance, deposit processing, and general administrative tasks that help the leadership team remain effective and efficient. 

What You'll Do:

Finance 

• Process bank deposits, ACH, and EFT payments with proper financial coding. 

• Provide administrative support to the Director of Accounting for accounts payable, audit, and Finance and HR committee projects, including meeting minutes. 

• Assist with maintaining organized files and records. 

Human Resources 

• Maintain employee personnel files and ensure documentation is complete and compliant. 

• Support proper implementation of employment processes, policies, and compliance requirements. 

• Assist with internal celebrations and staff appreciation.   

• Support recruitment and onboarding of employees.   

Donor Stewardship 

• Assist with stewardship tasks and mailings, in a timely manner. 

• Attend events as requested to foster donor and community relationships. 

General Office Support 

• Provide scheduling and clerical support to the CEO and Administrative Team as needed. 

• Answer phones and greet visitors in a professional manner when onsite. 

• Assist with mail distribution and preparation of correspondence.  

• Provide support before, during, and after Club meetings.  

• Order office supplies and monitor inventory and ensure organization. 

• Support other administrative projects as assigned. 

Professionalism 

• Arrive on time and prepared for the workday. 

• Dress in accordance with the Employee Handbook. 

• Maintain professionalism and confidentiality at all times. 

• Be a positive role model inside the Club and beyond. 

• Support the Club’s mission by providing high-quality administrative assistance.  

 Qualifications: 

• High School Diploma or GED required. 

• Experience providing clerical or administrative support preferred. 

• Strong organizational skills and attention to detail. 

• Proficiency with Microsoft Office (Word, Excel, Outlook). 

• Experience with donor and/or HR software preferred. 

• Ability to maintain confidentiality and handle sensitive information. 

• Strong verbal and written communication skills. 

• Ability to work independently and manage multiple tasks in a timely manner. 

Physical Requirements and Work Environment: 

• Ability to sit at a computer workstation for extended periods of time. 

• Frequent use of hands/fingers for typing, writing, and data entry. 

• Must be able to function in a fast-paced and occasionally noisy environment. 

• Ability to lift up to 20 lbs. (e.g., files, boxes of materials). 

• Foster a spirit of teamwork where ideas are welcomed, conflicts are resolved expeditiously, and diversity is valued; model the organization’s mission and values 

Salary : $20 - $25