Staff Accountant - AR

Company Description

The Boys & Girls Club of Paterson and Passaic aims to inspire and enable young people, especially those who need us most, to reach their potential as responsible, caring citizens. The organization offers a safe after-school environment for children aged 5 to 18, including a summer day camp. Professional staff and volunteers deliver a wide range of educational, social, and recreational programs.

Position Overview

The Staff Accountant Billing and AR is responsible for managing membership billing, processing and reconciling payments, coding expenses, and overseeing procurement. Additionally, this role supports financial reconciliations, reporting, and documentation to maintain compliance with accounting policies and organizational procedures.

Key Responsibilities

Billing & Accounts Receivable

• Manage membership billing, ensuring timely and accurate invoicing.
• Collect and reconcile payments from families, resolving discrepancies as needed.
• Maintain accurate records of payments and outstanding balances.

Expense Management & Reconciliation

• Prepare and review bank and credit card reconciliations to ensure accuracy and completeness.
• Reconcile financial transactions and maintain documentation on a monthly, quarterly, and annual basis.
• Code expenses related to revenue streams, ensuring proper classification and financial tracking.

Procurement & Financial Oversight

• Set up and process procurement orders, ensuring compliance with financial policies.
• Review and approve orders to align with budgetary guidelines and vendor agreements.
• Assist in monitoring financial transactions related to purchasing and expense management.

Financial Reporting & Support

• Assist in financial reporting by preparing reconciliations and reviewing transactions for accuracy.
• Support audit preparation by maintaining organized records and responding to financial inquiries.
• Provide financial information and assist in budget preparation as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field.
• 3 years of accounting and bookkeeping experience.
• Strong knowledge of accounts payable, payroll, reconciliations, and financial reporting.
• Experience in nonprofit or educational finance preferred.
• Proficiency in financial software (QuickBooks, Intacct, FundEZ, etc.) and Excel.
• Strong attention to detail, problem-solving, and time management skills.

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS

In order to perform this job successfully, an individual must meet the physical requirement necessary to complete the essential job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
• Require the mobility to sit, stand, stoop, reach, walk, bend and lift up to 40 Lbs.
• May be required to use personal vehicle in the course of employment.
• May be required to work some evenings and weekends.
• May be required to attend periodic evening meetings.

DISCLAIMER

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.