What are the responsibilities and job description for the Operations & Resource Development Manager position at Boys & Girls Club Of Orchard Park?
PRIMARY FUNCTION
The Operations & Resource Development Manager supports the overall efficiency
and sustainability of the organization by overseeing administrative operations and
leading resource development efforts. This role ensures smooth day-to-day office
functions while driving fundraising initiatives, donor engagement, and event
execution to support the Club’s mission.
Non-Exempt
KEY RESPONSIBILITIES
Operations & Administration
• Manage daily office operations, systems, and administrative processes.
• Maintain Member Tracking System and donor database.
• Oversee internal and external communications (email, website updates, newsletters)
• Manage office supplies, equipment, and vendor relationships.
• Support financial processes including program fee tracking and basic reporting.
• Ensure compliance with organizational policies and procedures.
Resource Development (Fundraising)
• Support and help execute the Club’s annual fundraising plan with CEO
• Identify, track, and cultivate donors, sponsors, and community partners with CEO
• Manage donor communications including thank you letters, campaigns, and impact
updates.
• Maintain fundraising calendar and ensure timely follow-up with CEO
Special Events
• Lead coordination and execution of fundraising events (e.g., B|G|C OPEN Golf
Tournament & Crafting Bright Futures).
• Manage givebutter fundraising platform.
• Secure sponsorships, auction items, and donations with CEO.
• Manage event logistics, promotions, and timelines with CEO.
• Collaborate with CEO and Board on event strategy and revenue goals.
• Event-Based Incentives
o Incentives tied to the successful execution and performance of key fundraising
events: B|G|C Open Golf Tournament
▪ Meets event targets: $750 – $1,500 bonus
▪ Crafting Bright Futures Event
▪ Meets event targets: $750 – $1,500 bonus
Revenue goals will be established annually by the Executive Director and Board of Directors.
Marketing & Communications
• Manage social media (Facebook, etc.) and community outreach.
• Create flyers, marketing materials, and event promotions.
• Share Club impact stories, program highlights, and youth successes.
• Support public relations efforts with local media.
Partnership & Community Engagement
• Build and maintain relationships with families, schools, businesses, and community
partners.
• Represent the Club at community events and meetings as needed.
Health & Safety
• Ensure a healthy & safe environment for that fosters a good work environment.
• Help ensure a productive work environment.
• Provide guidance and be a positive role model for youth members.
SKILLS & QUALIFICATIONS
• Bachelor’s degree or equivalent experience
• 3 years in office administration, nonprofit operations, or similar role
• Experience or strong interest in fundraising and event planning
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office, CRM systems, and social media platforms
• Ability to work independently and collaboratively in a fast-paced environment
The Operations & Resource Development Manager supports the overall efficiency
and sustainability of the organization by overseeing administrative operations and
leading resource development efforts. This role ensures smooth day-to-day office
functions while driving fundraising initiatives, donor engagement, and event
execution to support the Club’s mission.
Non-Exempt
KEY RESPONSIBILITIES
Operations & Administration
• Manage daily office operations, systems, and administrative processes.
• Maintain Member Tracking System and donor database.
• Oversee internal and external communications (email, website updates, newsletters)
• Manage office supplies, equipment, and vendor relationships.
• Support financial processes including program fee tracking and basic reporting.
• Ensure compliance with organizational policies and procedures.
Resource Development (Fundraising)
• Support and help execute the Club’s annual fundraising plan with CEO
• Identify, track, and cultivate donors, sponsors, and community partners with CEO
• Manage donor communications including thank you letters, campaigns, and impact
updates.
• Maintain fundraising calendar and ensure timely follow-up with CEO
Special Events
• Lead coordination and execution of fundraising events (e.g., B|G|C OPEN Golf
Tournament & Crafting Bright Futures).
• Manage givebutter fundraising platform.
• Secure sponsorships, auction items, and donations with CEO.
• Manage event logistics, promotions, and timelines with CEO.
• Collaborate with CEO and Board on event strategy and revenue goals.
• Event-Based Incentives
o Incentives tied to the successful execution and performance of key fundraising
events: B|G|C Open Golf Tournament
▪ Meets event targets: $750 – $1,500 bonus
▪ Crafting Bright Futures Event
▪ Meets event targets: $750 – $1,500 bonus
Revenue goals will be established annually by the Executive Director and Board of Directors.
Marketing & Communications
• Manage social media (Facebook, etc.) and community outreach.
• Create flyers, marketing materials, and event promotions.
• Share Club impact stories, program highlights, and youth successes.
• Support public relations efforts with local media.
Partnership & Community Engagement
• Build and maintain relationships with families, schools, businesses, and community
partners.
• Represent the Club at community events and meetings as needed.
Health & Safety
• Ensure a healthy & safe environment for that fosters a good work environment.
• Help ensure a productive work environment.
• Provide guidance and be a positive role model for youth members.
SKILLS & QUALIFICATIONS
• Bachelor’s degree or equivalent experience
• 3 years in office administration, nonprofit operations, or similar role
• Experience or strong interest in fundraising and event planning
• Strong organizational, communication, and multitasking skills
• Proficiency in Microsoft Office, CRM systems, and social media platforms
• Ability to work independently and collaboratively in a fast-paced environment
Salary : $24 - $28