What are the responsibilities and job description for the Program Coordinator - Meadow Ridge position at Boys & Girls Club of Albany?
Key Responsibilities
Supervision & Staff Management
- Supervise and support 5–8 part-time staff members.
- Maintain daily communication with school staff, club members, families, and the School Site Director.
- Participate in weekly program meetings; lead meetings in the Director’s absence.
- Support behavior management, member development, and mentorship to members.
- Provide guidance, instruction, and mentorship to staff to support their professional growth and effectiveness.
- Manage staff schedules
- Monitor weekly staff cleaning checklists.
Program Development & Implementation
- Assist staff with the planning, implementing, and evaluating of daily programs and activities that ensure safety, engagement, and high standards.
- Develop a structured daily schedule for both staff and members.
- Maintain program quality and club appearance through ongoing assessment.
- Track and report average daily attendance and program participation.
- Run leadership and recognition programs.
- Organize and lead monthly assemblies and assist the School Site Director with monthly family night events.
- Ensure all areas are stocked with appropriate supplies; manage purchasing within budget.
Communication & Reporting
- Establish and maintain positive relationships with club members and their families.
- Communicate with families regularly to support member success and resolve behavioral concerns.
- Prepare and submit daily and weekly reports to the School Site Director.
- Accurately input attendance data into spreadsheets and maintain proper documentation.
- Understand how to use Member Tracking System (MTS) for accurate data management.
Facility & Equipment Oversight
- Ensure program equipment is maintained and ready for use.
- Maintain a clean, organized, and safe club environment.
School Year
Typical shifts are 2:30pm-7pm
Summer
Hours of Operation – 8:00am-5:30pm
- Scheduled shift times may vary