Facilities and Transportation Fleet Coordinator

Facilities & Fleet Coordinator

Job Type: Part-Time

Pay: $22.00 per hour

Locations: South Elgin Clubhouse (SECH) & Elgin Clubhouse (ECH)

Compensation: Eligible for mileage reimbursement

Reports To: Director of Safety & Facilities

Supervises: Custodian, Fleet Assistant

Job Overview: The Facilities & Fleet Coordinator is responsible for maintaining the organization's fleet and clubhouse facilities across our South Elgin and Elgin locations. This role oversees vehicle readiness, performs hands-on building maintenance, and provides direct supervision to the Custodian and Fleet Assistant. To be successful in this role, the Facilities & Fleet Coordinator must demonstrate working knowledge of building systems, vehicle maintenance, and the ability to lead a small team across two sites.

Key Responsibilities:

Fleet Management:

• Conduct monthly comprehensive vehicle inspections across both sites and review overall fleet conditions.
• Ensure all vehicles comply with Illinois safety regulations and standards.
• Maintain records of vehicle maintenance, repairs, and inspections.
• Ensure timely registration, insurance, and documentation for all vehicles.
• Oversee vehicle cleanliness standards across both sites.

Van Certification Support:

• Collaborate with HR to support the process of training and certifying staff as authorized van drivers.
• Help manage the certification process to ensure employees meet all necessary requirements.

Building Maintenance:

• Perform routine maintenance and repairs of both clubhouse facilities and coordinate with external contractors when work is outside the scope of in-house maintenance.
• Conduct regular walkthroughs to identify facility issues and ensure buildings meet safety and operational standards.
• Manage and track facility maintenance requests through the organization's ticketing system, ensuring work orders are documented and updated.

Supervision:

• Provide day-to-day direction and oversight to the Custodian and Fleet Assistant.
• Coordinate work assignments and coverage schedules across the South Elgin and Elgin locations.
• Serve as the first point of escalation for facility or fleet issues raised by the Custodian or Fleet Assistant.

Additional Responsibilities:

• Complete additional facilities, fleet, or supervisory tasks as assigned by the Director of Safety & Facilities

Travel:

• Regular travel between the South Elgin Clubhouse (SECH) and Elgin Clubhouse (ECH) for facility and fleet maintenance.
• Occasional travel for other job-related tasks as needed.

Qualifications:

• Valid driver's license and clean driving record
• Must be at least 21 years of age[NP1.1][MH1.2]
• Authorized to work in the United States
• Ability to pass a background check and fingerprinting
• Willing and eligible to complete training to drive a 12 to 15-passenger van
• Knowledge of building maintenance and repair work
• Prior supervisory or lead experience preferred
• Ability to work independently and prioritize tasks efficiently
• Strong communication skills and a commitment to safety standards
• Flexibility to travel between locations as required
• Ability to perform physical tasks throughout facilities, stand for extended periods, and lift up to 50 pounds
• Experience maintaining and inspecting transportation vehicles a plus
• DOT knowledge a plus