Sr Grant Manager

Leading the Change in Youth Development  

At Boys & Girls Clubs of King County (BGCKC), we are taking youth programming to a new level. We are a leader in youth development, providing a safe, affordable place for kids and teens during critical out-of-school time. Our Clubs offer life-changing programs and services to more than 26,000 youth throughout the greater Seattle area. 

As the third largest major metro Boys & Girls Club organization in the United States, we have a rich 75-year history serving King County youth. If you are passionate about youth development, love to connect with people, have a proven track record of results with youth, and want to be part of an extraordinary team, Boys & Girls Clubs of King County is for you! 

Opportunity Overview: Senior Grants Officer 

The Senior Grants Officer provides strategic and operational leadership for the organization’s grant fundraising and stewardship efforts. This role owns the end-to-end grants lifecycle—from prospecting and proposal coordination through award management, reporting, and closeout—ensuring that submissions and deliverables are high-quality, compliant, timely, and aligned with Boys & Girls Clubs of King County’s mission and outcomes. 

In addition to managing core grant administration functions, this position will work with Finance colleagues to identify, recommend, and institute a grants management system (GMS) and the processes that support it—creating efficiencies, improving visibility across deadlines and deliverables, strengthening collaboration with Programs and Finance, and ensuring consistent documentation and audit readiness. 

KEY RESPONSIBILITIES: 

Grant Strategy, Portfolio Planning & Research 

• Own and continuously improve the grants pipeline, identifying foundation, corporate, and government opportunities aligned with organizational priorities and program outcomes. 

• Maintain a comprehensive grants calendar and portfolio dashboard, tracking submission deadlines, reporting requirements, site visits, renewals, and closeout dates. 

• Partner with Development leadership to support annual and multi-year grant revenue planning, including prospect prioritization and capacity planning. 

• Develop and maintain funder intelligence (priorities, giving history, relationships, and restrictions) to inform strategy, positioning, and stewardship. 

Proposal Development & Submission Leadership 

• Lead cross-functional proposal development by coordinating program data, outcomes, budgets, logic models, attachments, and approvals; assign and supervise proposal drafting work in partnership with the Grant Writer, Programs, Finance, and leadership. 

• Drive a clear, repeatable proposal process (kickoff, roles, internal deadlines, review cycles) to ensure submissions consistently meet funder guidelines and organizational standards. 

• Provide final submission readiness review for completeness, accuracy, alignment across narrative and budget, and required documentation. 

• Maintain and improve proposal templates, standard language, attachments library, and data points to reduce rework and accelerate turnaround time. 

People Leadership & Supervision 

• Directly supervise the Grant Writer, providing coaching, clear priorities, and quality standards to ensure persuasive, compliant submissions and strong funder communications. 

• Set annual goals and performance expectations; provide regular feedback, conduct performance evaluations, and support professional development. 

• Manage workload planning and resourcing for proposal and reporting deadlines; delegate effectively and remove barriers so the team can deliver on time. 

• Review, edit, and approve written grant narratives and reports as needed to ensure accuracy, consistency of voice, and alignment with program outcomes and budgets. 

Award Management, Compliance & Audit Readiness 

• Coordinate post-award implementation by convening kickoff meetings, documenting grant requirements, deliverables, and roles, and establishing internal tracking for each award. 

• Ensure compliance with funder requirements across the full award lifecycle, including allowable costs, documentation standards, reporting, modifications, and closeout. 

• Partner with Finance to support budget development, monitor grant expenditures, reconcile variances, and surface spending or compliance risks early. 

• Prepare and/or coordinate timely, accurate narrative and financial reports, ensuring alignment between program progress, outcomes data, and financial information. 

• Maintain organized award files and documentation to support audits, monitoring visits, and internal controls; coordinate responses and corrective actions as needed. 

Grants Management System (GMS) Implementation & Process Excellence 

• Assess current-state grants workflows and pain points; document requirements and recommend future-state processes that improve efficiency, accountability, and visibility. 

• Lead selection and implementation of a grants management system (and/or integrations with existing tools), including vendor evaluation, data migration, configuration, testing, launch, and ongoing administration. 

• Develop standard operating procedures (SOPs), templates, naming conventions, and internal controls for proposal development, award setup, reporting, and closeout. 

• Create and maintain dashboards and reporting tools for leadership, Programs, Finance, and Development (e.g., pipeline stage, due dates, award restrictions, reporting status, and renewal opportunities). 

• Train and support staff to ensure consistent adoption of processes and tools; serve as the internal subject matter expert for grants operations. 

Relationship & Funder Stewardship Support 

• Serve as a key point of contact for funders on administrative and reporting matters; ensure timely, accurate, and proactive communication. 

• Coordinate funder site visits, check-ins, and meetings, including agendas, materials, and follow-up actions, in partnership with Development and Programs. 

• Support stewardship by tracking funder touchpoints, deliverables, and recognition requirements; elevate risks and opportunities to leadership. 

Data, Evaluation & Documentation 

• Partner with program teams to collect, validate, and synthesize outcomes data and stories that support proposals, reports, and funder communications. 

• Maintain accurate, up-to-date grant records and documentation within the grants management system and shared files, ensuring consistency and version control. 

• Use reporting insights to identify trends, strengthen future requests, and recommend process or program data improvements that increase competitiveness and compliance. 

Cross-Department Collaboration 

• Partner closely with Development, Finance, and Program/Club teams to ensure shared understanding of grant commitments, timelines, budgets, and outcomes. 

• Facilitate grant kickoff and ongoing check-ins to keep deliverables on track; document action items and follow up to remove barriers. 

• Support external audits, monitoring visits, and compliance reviews related to grants; coordinate internal responses and documentation. 

MINIMUM REQUIREMENTS: 

• 5 years of progressive experience in grants management, grant operations, or institutional fundraising, including managing multiple proposals and awards simultaneously. 

• Demonstrated experience managing post-award compliance and reporting, including collaboration with Finance on budgets, spending, and financial reporting. 

• Prior experience supervising, coaching, or formally leading staff (including setting priorities, providing feedback, and supporting professional development). 

• Proven project management skills and ability to lead cross-functional work, set internal deadlines, and drive follow-through with multiple stakeholders. 

• Experience implementing or administering a grants management system or comparable CRM/workflow tool; ability to translate process needs into system requirements and training. 

• Advanced proficiency with Excel (or comparable tools) and strong data management, documentation, and quality control practices. 

PREFERRED EXPERIENCE: 

• Experience in youth development, education, or human services. 

• Experience with government grants and compliance standards (including federal and state), and familiarity with Uniform Guidance (2 CFR 200) and audit expectations. 

• Experience building repeatable grant processes, templates, and reporting cadence; comfort with change management and staff training. 

• Familiarity with donor CRMs and grants tools (e.g., Raiser’s Edge, Salesforce, Blackbaud, Foundant, Fluxx, Instrumentl, Smartsheet, or similar). 

SKILLS & COMPETENCIES: 

• Excellent written and verbal communication skills; able to translate complex requirements into clear guidance for diverse audiences. 

• Strong project management, prioritization, and deadline management; able to run structured, repeatable processes. 

• Deep attention to detail, high standards for accuracy, and commitment to documentation and audit readiness. 

• Systems thinker with the ability to design workflows, implement tools, and drive adoption through training and change management. 

• Collaborative, service-oriented partner who builds strong relationships across Programs, Finance, and Development. 

• Mission-driven, with commitment to equity, community impact, and continuous improvement. 

LICENSE/CERTIFICATE REQUIREMENTS: 

• Valid Washington State driver’s license and access to reliable transportation required 

• Ability to pass a thorough background check including a National Criminal History Background check 

We know that not all skills are learned in a traditional office setting. If you have equivalent experience or transferable skills, we encourage you to apply. 

HOURS: Regular Full-time, 40 Hours Per Week 

LOCATION: Hybrid  

SALARY: $90,000/yr. - $110,000/yr.  

BENEFITS:  

• Accessible PTO & Paid Holidays  

• Medical, Vision & Dental Insurance  

• 100% Employee Discount for Childcare Fees  

• Generous 401k Employer Matching  

• Employee Tuition Assistance  

• Orca Card  

All offers are contingent upon passing a thorough background check including a National Criminal History Background check. 

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT: 

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the essential functions of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.  The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 20 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. 

This position works in an office, and the noise level in the work environment is usually low to moderate.  While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals, i.e. copier toner. 

DISCLAIMER: 

This position description generally describes the principle functions of the position and the level of knowledge and skills typically required.  It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change. 

Equal Employment Opportunity and Non-Discrimination 

Boys & Girls Clubs of King County (BGCKC) is committed to equal opportunity for all employees and applicants.  BGCKC does not discriminate with regards to hiring, assignment, promotion or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information or any other status protected under local, state or federal law.  

Salary : $90,000 - $110,000