Litigation Legal Assistant - Civil Litigation (remote Florida)

Boyd & Jenerette has an opening for a fully remote litigation legal assistant. The successful candidate must have litigation and electronic filing experience; ability to interact professionally and proficiently with clients, counsel, court personnel in coordinating scheduling tasks.

Professional Qualities

Job Duties

• Draft correspondence, pleadings, contracts, and varied other documents
• Organize client conferences & attorney meetings
• Schedule hearings with judicial assistants (including contact with opposing counsel, court reporter, and preparing notice)
• Schedule couriers, court reporters, expert witnesses & other special functions
• Book travel for attorneys and calendar same
• Prepare expense reports and check requests through accounting
• Maintain attorneys' calendars by planning and scheduling conferences, teleconferences, depositions
• Remind attorneys of daily calendar items and prepare each for meetings & hearings
• Represent attorneys by communicating and obtaining information; follow up on delegated assignments
• Maintain attorneys' Outlook email inbox and sent folders by associating work-related and firm-related email
• Case Screening / Origination
  • Prepare documentation to run an initial conflict check
  • If conflict clears, prepare necessary documentation (including follow-through)
• Investigation
  • Assist in the process by scheduling meetings and telephone conferences on behalf of attorneys
  • Perform LEXIS searches (as necessary)
  • Create and maintain a reliable and accurate filing system for electronic documents
  • Locate process servers and/or Sheriff's Offices in all areas of the US for service of process
• Pleadings
  • File pleadings with state and federal court through efiling
  • File all pleadings electronically with the necessary court system and assure the filed pleadings are copied to Worldox
• Discovery
  • Prepare discovery documents and notices of filing, including interrogatories, requests for production and admissions
  • Calendar response dates for all discovery
  • Organize produced documents in Worldox
• Pretrial
  • Prepare and proofread briefs and other pleadings
  • Ensure that all documents are properly formatted and in compliance with court rules
  • Coordinate preparation of exhibits and witness lists with paralegal
  • Sometimes arrange travel and accommodations for attorneys
• Additional responsibilities
  • Reconcile each attorney's monthly business file report
  • Review and email or US Mail each attorney's monthly client billing statements
  • Receive and review ECF emails from courts
  • Prepare PowerPoint presentations
  • Maintain task lists for attorneys to ensure client guidelines and court-mandated deadlines are followed.
  
  

Benefits -The firm offers a generous benefits package along with compensation based on experience level and client orientation

• Medical - 2 different medical plan options

• Dental - 2 different dental plan options

• Vision insurance plan

• All of the above section 125, pre-tax

• Life insurance - $25k paid by the firm

• Additional coverage as a supplemental purchase by the employee

• Short term disability - optional coverage

• Long term disability - provided by the firm

• 401k profit sharing

• We have a social, charity, and wellness committee for our employees

• Very employee-centric firm!