Office Manager/ Executive Assistant

Job Overview

The Office Manager / Executive Assistant serves as a strategic operational partner to leadership, ensuring the efficient day-to-day operations of the organization while providing executive-level administrative support. This role oversees office administration, human resources, workplace safety, and operational support. The position acts as a central resource across departments, coordinating projects, improving processes, and supporting company initiatives to promote organizational effectiveness and employee engagement.

Duties

Executive Assistant

· Manage daily administrative operations and office procedures.

· Answer phones, greet visitors, and provide exceptional customer service.

· Schedule appointments, meetings, and company events.

· Maintain office supplies, equipment, and vendor relationships.

· Prepare reports, correspondence, and other business documents.

· Assist with invoices, accounts payable/receivable, and recordkeeping as needed.

· Coordinate travel arrangements and company logistics when required.

· Provide comprehensive administrative support to executive leadership

HR/ Safety Coordination

· Coordinate employee onboarding and offboarding processes

· Prepare and maintain employee personnel files and confidential HR documents

· Coordinate new hire orientation and onboarding schedules

· Assist with recruiting activities, interview scheduling, and candidate communications.

· Maintain HRIS records and employee information

· Coordinate employee training, certifications, and professional development tracking

· Support benefits administration and employee enrollment processes

· Assist employees with HR related questions and direct inquiries appropriately

· Assist with performance review administration and documentation

· Maintain confidentiality of employee information and sensitive business matters

· Administer and maintain the company's safety program.

· Coordinate employee safety training and orientation.

· Maintain OSHA compliance documentation and required records.

· Conduct workplace safety inspections and identify potential hazards.

· Investigate incidents and assist with corrective action plans.

· Track safety certifications, inspections, and training deadlines.

· Coordinate workers' compensation documentation and return-to-work processes.

· Ensure compliance with company policies and applicable safety regulations.

Qualifications

· High school diploma required; associate or bachelor’s degree preferred.

· 3 years of experience in office administration, human resources, or safety coordination.

· Strong knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).

· Excellent written and verbal communication skills.

· Strong organizational and time-management abilities.

· Ability to maintain confidentiality and professionalism.

· Experience with OSHA regulations or workplace safety programs is preferred.

Pay: From $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Preferred)

Experience:

• Human resources: 3 years (Preferred)
• Office management: 3 years (Preferred)

Ability to Commute:

• Mount Holly, NC 28120 (Required)

Work Location: In person

Salary : $50,000