What are the responsibilities and job description for the Project Administrator - Lisle, CO position at Bowman?
Short Description
Bowman has an opportunity for a Project Administrator to join our team in Lisle, IL.
At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That's why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.
Purpose
Plan, direct and coordinate all administrative services for the office as well as support project management and delivery process.
Responsibilities
Leadership and Direction
- Receive general instruction on key objectives for execution. Receive direction as needed, and especially complex assignments, modified techniques, and new approaches on assignments with conflicting criteria. Work is completed using advanced techniques and principles and is reviewed by more senior staff to ensure application of sound professional judgement. May review work produced by junior staff for quality assurance.
At the Operational and Company Level
Serve as liaison to Human Resources Department for people and paperwork processes.
Serve as liaison to Finance Department for certain accounting processes.
Serve as liaison to Marketing Department for certain paperwork processes.
Execute CEG business plan tasks in order to support existing business and secure new business opportunities.
Do the Work
Analyze, develop and implement project tools to ensure successful, timely, and compliant project deliverables with Project Managers on large-scale engineering projects.
Coordinate the generation of project invoices based on data analysis, project requirements and documentation, and in cooperation with accounting teams.
Prepare and maintain required documents for invoice processing and client payments including payrolls, payroll rates, and budget allocations.
Develop and maintain client and subcontractor relationships through daily interaction, exceptional written and oral communication, and attention to detail.
Demonstrate expertise with spreadsheets, databases, and reporting tools.
Manage the reception area to ensure effective telephone and mail communications both externally and internally.
Oversee the maintenance of all office equipment in branch facility so that it is always functional.
Initiate, negotiate, and manage relationships with property management and vendors who service the building and equipment.
Organize and maintain an office filing system.
Update mailing lists and contact databases.
Provide administrative support to the Branch Manager and others, as assigned.
Assist with meeting financial objectives of office by reviewing invoices, tracking invoices, preparing reports and monitoring billing and other financial statements.
Success Metrics and Competencies
Ability to work both independently and within a team environment.
Ability to effectively communicate with all levels of the organization and external partners.
High degree of discretion and ability to manage highly confidential information.
Highly motivated and problem-solving attitude.
Strong sense of urgency in responding to constituents.
Strong work ethic and commitment to quality.
Commitment to promoting the reputation of the company through quality of work.
Effective working relationship with internal leaders and peers, as well as external clients.
Qualifications
Bachelor's degree in related discipline strongly preferred. College coursework required.
Five or more (5 ) years of experience in administrative services and project coordination with management responsibility.
Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook) required.
Experience with Deltek Vision or other project accounting software strongly preferred.
Experience working with invoices and other financial documents.
Physical Demands and Working Environment
Primarily indoor professional office environment which may include bright / dim light, noise, fumes, odors, and traffic.
Mobility around an office environment.
Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Occasional lifting or carrying up to 20 pounds.
Occasional pushing or pulling up to 20 pounds.
Occasional reaching outward or above shoulder.
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Job Description Disclaimer
Note : While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.
Bowman is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here (https : / / bowman.com / wp-content / uploads / 2023 / 11 / EEO-Policy-1.pdf) . If you’d like more information on your EEO rights under the law, please click here (https : / / www.dol.gov / general / topic / discrimination) .
Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace.
If you have any questions about the application process, please email recruiting@bowman.com .
Bowman is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please go here : https : / / bowman.com / wp-content / uploads / 2023 / 11 / EEO-Policy-1.pdf. If you’d like more information on your EEO rights under the law, please go here : https : / / www.dol.gov / general / topic / discrimination.
