What are the responsibilities and job description for the Legal Administrative Assistant position at Bowman and Brooke?
Bowman and Brooke, a leader in handling complex civil litigation, is actively seeking an experienced Legal Administrative Assistant in our Phoenix office. Our team is passionate about litigating cases in state and federal courts, and we have decades of experience navigating complex legal issues. Our clients include leaders in the motor vehicle, drug and medical device, chemical product, consumer product, and heavy equipment industries who rely on us to provide best in class legal services. Our work is intellectually fascinating and requires top talent while offering professional growth. Our Legal Administrative Assistants play a vital role in our case teams and are respected for their ideas, skills, and contributions.
Job Responsibilities:
As a Legal Administrative Assistant, you will assist attorneys and paralegals in the organization of documents and workflow necessary to ensure smooth operations of the firm and the firm’s timekeepers.
Your duties in this role will include:
- Preparing legal documents and correspondence
- Filing documents in state and federal courts
- Preparing and maintaining charts with hyperlinks for documents
- Preparing binders for attorneys and judges
- Saving documents and emails to the iManage system in accordance with firm policy
- Scheduling deadlines, meetings, and other calendar commitments
- Making travel arrangements and processing expense reports
- Processing client disbursements
- Processing payments and requesting checks for case resources and services
- Organizing and maintaining case files
- Answering incoming telephone calls, screening calls, and redirecting callers as necessary
- Supporting overall Bowman and Brooke administrative needs by assisting team members where needed
Job Requirements:
We're looking for a Legal Administrative Assistant with a strong work ethic, outstanding organizational skills, and the ability to work well under pressure and against tight deadlines. You must also possess excellent attention to detail and have the ability to go between tasks with ease. Confidence and outstanding communication are key to developing relationships of trust and teamwork with members of our team.
Specific qualifications for this position include:
- Exceptional organizational skills
- Exceptional computer skills specifically in MS Office programs (Word, Excel, Outlook) and ability to work continuously in front of a computer
- Ability to obtain documents from online court directories
- Ability to work occasional overtime when the need arises
- Ability to lift at least 30 lbs. (files and boxes)
Education and Experience:
- Minimum of 3 years of legal experience required
- Litigation experience required
- Demonstrated employment stability
- Appellate experience preferred
- Experience in iManage preferred
Benefits:
Bowman and Brooke cares about your professional and personal development. To support this, we review our salaries and benefits regularly to ensure we offer our employees a broad spectrum of benefits that enhance their personal and professional lives.
Benefits for this position include:
- A competitive compensation package
- Comprehensive health and wellness benefits, including a generous profit-sharing program
- Domestic partner benefits
- A PTO program that accrues 18 days your first year and grows with tenure
- Potential for a hybrid remote schedule
If you are looking for an employer that sees you as an individual and supports work/life balance, you will not want to miss this opportunity! To apply, please respond to this posting.
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Equal Opportunity Employer