What are the responsibilities and job description for the Secretary II position at Bowhead?
Overview
Secretary II (BADMI):
Bowhead seeks a Secretary II to provide administrative and clerical support for the proposal effort Administrative Support Services in Norco, CA. The Secretary II requires strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks that directly support mission-essential communications operations.
Responsibilities
Essential functions will include:
- Maintain personnel rosters and quality control records, ensuring documentation remains current and auditable.
- Coordinate meetings, safety briefings, training sessions, and customer appointments; prepare agendas and meeting minutes.
- Track, format, and distribute controlled documents such as dig permits, outage reports, hazard communication logs, and environmental compliance records.
- Communicate professionally with vendors and customers utilizing electronic mail and/or telephone.
- Assists with faxing, filing, copying, scanning, collating, and binding of materials. Prints mailing, filing, and identification labels. Generates and formats reports, forms, and listings by sorting, selecting, and merging documents.
- Other duties as assigned
Target rate for the position is $24.18 an hour commensurate with experience.
Qualifications
- High school diploma.
- One to two (1-2) years of clerical, administrative, or secretarial experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to manage records, filing systems, and correspondence with accuracy and confidentiality.
- Proficiency in reading, writing, and speaking English.
- Ability to communicate effectively with all levels of employees and outside contacts
- Strong interpersonal skills and good judgment with the ability to work alone or as part of a team
Physical Demands:
- Must be able to lift up to 25 pounds
- Must be able to stand and walk for prolonged amounts of time
- Must be able to twist, bend and squat periodically
SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain and maintain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.
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Salary : $24