What are the responsibilities and job description for the Office Assistant position at Bowhead?
Overview
OFFICE ASSISTANT
Bowhead is seeking a Office Assistant to provide general routine office administration functions and work the front desk for our Springfield, VA office.
Responsibilities
Duties include but are not limited to:
- Provide general administrative support to the Program Management team with scheduling, meeting coordination, meeting minutes, and ensuring deliverables are on track.
- Assist employees with travel and/or expense reporting.
- Front desk receptionist responsible for greeting guests, verifying badge information, answering the general phone system, and assisting with scheduling conference rooms.
- Assisting with onboarding and separating staff as required.
- Assisting with office material ordering. Candidates with office support experience supporting an interaction with direct employees, consultants, and vendors derived from public government-sponsored enterprises (such as FHLMC) and from commercial entities such as real estate agencies are highly desired.
Qualifications
- 1-3 years professional experience including office assistance and administrative functions
- A High School diploma or equivalent is required however, an Associate’s degree or any additional education is desired
- Professional experience with basic ordering/contract-review preferred
- Experience with one or more of the following computer systems: SharePoint, CostPoint, and Deltek.
- Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
- Ability to communicate effectively with all levels of employees and outside contacts. To receive and respond to instructions/assignments.
- Strong interpersonal skills and good judgment with the ability to work alone or as part of a team
Physical Demands:
- Must be able to lift up to 35 pounds
- Must be able to stand and walk for prolonged amounts of time
- Must be able to twist, bend and squat periodically
SECURITY CLEARANCE REQUIREMENTS: There are currently no Security Clearance requirements for this position; however, candidates must be able to successfully pass a background check. Due to the location of this work, US Citizenship is required. Bowhead reserves the right to change this requirement if necessitated by business needs or contractual obligations.
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