Legal Administrative Assistant - Litigation

Company Overview:

Join Bowditch & Dewey as a legal assistant in our  Litigation practice area. This is a fantastic opportunity to become part of a tight-knit, team-oriented environment where collaboration, reliability, and willingness to help others are key values. We are seeking someone who is not only detail-oriented and professional but also a true team player who is ready to jump in and assist wherever needed. This is a 40-hour/week position, and you will have the opportunity to work a hybrid schedule of 4 days per week in-office, and 1 day per week remotely (Monday - Friday 8:30 AM – 5 PM). This position is based in our Southborough office. Litigation experience is required.

Position Overview:

As a Legal Administrative Assistant, you will play a vital role in supporting our attorneys and staff in the day-to-day administrative needs of the practice. From document preparation to calendar management and client interactions, you’ll be instrumental in helping our team deliver top-tier legal services. We are looking for someone who is flexible, dependable, and excited to be an integral part of a team. The ideal candidate will be someone who thrives in a collaborative environment, is comfortable building strong working relationships with colleagues in different office locations and can seamlessly communicate and collaborate virtually on a regular basis. The position requires a strong focus on providing sophisticated administrative support for the Litigation group.

Responsibilities:

• Manage and coordinate attorney schedules & calendars, including appointments, meetings, court appearances and travel arrangements.
• Prepare, proofread, format legal documents, correspondences, and reports with accuracy and attention to detail.
• Assist attorneys with case management, including organizing and maintaining case files.
• Assist with the preparation of legal documents such as pleadings, e-filings, motions, and correspondence ensuring accuracy and adherence to legal procedures.
• Assist in maintaining electronic and physical filing systems, ensuring documents are organized and easily accessible.
• Assist with billing and invoicing processes, including time entry and client billing inquiries.
• Provide general administrative support, such as answering phones, greeting clients, and handling incoming and outgoing mail.
• Serve as backup support to the other legal administrative assistants on the team as appropriate.
• Perform other duties specific to the role as assigned.

Qualifications:

• Bachelor's degree preferred but not required.
• A minimum of five years of experience supporting a litigation practice.
• Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Strong client service skills.
• Advanced computer skills including experience with Microsoft Office (Word, Outlook, Excel, PowerPoint) Kofax Power PDF, or similar/equivalent PDF program, BigHand Create and Hyperstyles or similar/equivalent Styles and Templates software, and NetDocs; willingness and ability to learn different technologies.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Enthusiasm for learning and willingness to adapt to changing priorities and workflows.

Benefits:

• Comprehensive benefits package, including health insurance, retirement plans, paid time off.
• Opportunities for professional development and advancement within the firm.
• A supportive and collaborative work environment with a team of dedicated professionals.
• The anticipated pay range for this role is listed below and represents a reasonable estimate of the starting salary range. The actual offered rate for this position will be determined based job-related factors including experience, geographic location, external market data and our internal market.
• Hourly rate of $32.00 - $40.00.

**Join Our Team: **

If you are a motivated individual with a passion for excellence and a desire to contribute to a reputable law firm, we encourage you to apply for our Legal Administrative Assistant position. Take the next step in your career and become part of our success story today!

Dedicated to Diversity: Bowditch & Dewey focuses on inclusive hiring of those candidates having excellent skills with a broad range of experiences, knowledge, and perspectives. Diversity within the Firm promotes an open and mutually respectful workplace and the delivery of superior service to its clients. Equal Opportunity Employer.