Real Estate Administrative Coordinator

Company Description

Boulder Ventures Development, Inc. (BVD) is a real estate development company specializing in multi-family, mixed-use and transit-oriented assets. With an integrated team of experts in design, site planning, leasing, asset management and acquisition, BVD has successfully developed millions of square feet since the early 2000s. The company focuses on Class A multi-family developments, residential master-planned communities, townhome communities, and value-add real estate acquisitions. BVD is dedicated to delivering excellence across all aspects of real estate development.

Role Description

The Real Estate Administrative Coordinator provides high-level administrative and project support to the real estate team, ensuring transactions, projects, and marketing activities are executed accurately, efficiently, and on time. This role requires strong judgment, attention to detail, and the ability to manage multiple priorities independently while handling confidential information with discretion. This position is full-time, on-site – based in Salt Lake City, UT.

Key Responsibilities

• Provide administrative and project coordination support across the full real estate transaction lifecycle, including due diligence, document execution, and closing activities.
• Track project timelines, key dates, and critical deadlines to ensure timely execution and follow-through.
• Process transaction documentation, including routing documents for signature and ensuring proper storage, organization, and distribution once fully executed.
• Maintain accurate and organized transaction and project data across multiple internal platforms and systems.
• Assist in gathering and coordinating project collateral, including ordering photography, marketing materials, signage, and managing listing advertisements.
• Create and deliver presentation materials for executive leadership meetings, site tours, and ad hoc presentations.
• Conduct basic market research and support financial and site-selection analysis as needed, including coordination with third-party consultants.
• Handle general administrative duties including correspondence, document preparation, light phone support, and internal coordination.
• Support continuous improvement by helping build, implement, and maintain systems and processes that improve efficiency and organization.
• Perform additional duties as assigned.

Required Skills & Competencies

• Strong critical-thinking and decision-making skills with the ability to exercise sound judgment independently.
• Exceptional written and verbal communication skills, including professional business correspondence.
• Demonstrated ability to prioritize, multi-task, and deliver accurate, on-time results in a fast-paced environment.
• High attention to detail with strong organizational and follow-through skills.
• Proven ability to handle confidential and sensitive information with discretion.
• Self-motivated, dependable, and professional, with the ability to work independently while collaborating effectively with team members.
• Proficient in standard business software and comfortable locating internal documents and historical data.
• Strong typing, data entry, and document management skills.

Qualifications

• 2 years of experience in commercial real estate, real estate brokerage, or real estate development.
• Working knowledge of real estate transactions and contract administration processes.
• Ability to read and understand real estate documents, including leases, purchase and sale agreements, subleases, and assignment agreements.
• Experience supporting real estate professionals or managers in a transactional or project-based environment.