School Support Assistant JOB ID 14722

#### Summary:

Responsible for supporting the elementary school by performing several clerical functions including maintaining student files, records, attendance and databases; answering phones and directing visitors, assisting students in health room, answering questions and fulfilling requests and preparing written communication.

#### Responsibilities:

• Acts as receptionist for the building, including managing phones, greeting visitors, building security, monitor main entrance, greet authorized personnel and/or visitors following district policies and procedures, answering requests, and directing individuals to the appropriate contact.
• Maintain student records in Infinite Campus (IC) which includes: emergency information, enrollment, withdrawals, immunization records, schedules, contact information, open enrollment, records request, confirmation of enrollment, and other student information as directed.
• Conduct regular attendance reviews to ensure that attendance is recorded in a timely manner by staff and information submitted by parents/guardians is recorded in IC. Support Principal and District Attendance Advocate regarding attendance concerns and follow through with families as necessary. Verify October Count information.
• Provide assistance to staff, students, parents, and school/community organizations. May process building use forms and assist with maintaining the school calendar and updating the school website. Maintains IC/Parent Portal information, sends communications (i.e. letters, emails, newsletters) to parents, and answers parent questions about IC. Respond and send emails to/from parents, staff, students, community, district staff; liaison between school and Community Schools; process mail and deliveries; and coordinate and maintain volunteer eligibility.
• Support students by delivering phone messages from parents, lunches, reports and class work, oversee student office assistants, assign lockers, gather and file permission slips, etc.
• Serve as a backup to the healthroom. Assist students in the health clinic, including maintaining health records, distributing medications, preparing First Aid kits and medicines for field trips, assisting sick or injured students, contacting parents or 911, and completing necessary health room forms. These duties may be performed in the absence of a Health Para or in collaboration with the School's Emergency Response Team.
• Support communication throughout the school community, including maintaining the website, signage, school calendars, newsletters, school tours, posting and removing school banners, flyers and announcements, community newspaper liaisons, etc.
• Act as back up to the School Office Manager including pro card use, payroll, submitting IT or maintenance work orders.
• Support staff with discipline referrals and procedures and/or follow ups throughout the day when the principal or other designee is unavailable. Handle before and after school care for students left unattended by parents/guardians.
• Perform other duties as assigned.
  
  

#### **Qualifications: **

**Required: **

• High school diploma or equivalent.
• Minimum of one year experience in secretarial or clerical work.
• Communicate (read, write, and speak) in English.
• Completed and submitted BVSD online application.