School Office Manager JOB ID 14843

#### Summary:

Provide administrative assistance to principal, administrators, office and school staff and students by answering/screening phone calls, coordinating meetings and events, monitoring time and attendance, handling confidential information, receiving and responding to inquiries and requests, coordinate hiring process and personnel data, compile reports, managing building keys and security, managing and coordinating the activities of the office staff, managing crisis situations and preparing correspondence and other confidential written communication. Serve as a resource person and liaison between administrators and faculty, staff, students and the public.

#### Responsibilities:

• Provide and coordinate clerical support activities for the principal, administrators and school staff by answering phones, preparing, designing, composing, typing, word processing and/or formatting correspondence, documents, handbooks, reports, newsletters, website updates, agreements and programs, arrange for printing and distribution as appropriate, receive and distribute faxes, maintaining office machines. Maintain school master calendar. Process maintenance requisitions. Create vacancy notifications, set up interview schedule and committee materials, and follow through with recommendation to hire notification.
• Coordinate and submit through Lawson, job requisition request, requests for hire, additional or decrease in FTE. Maintain personnel data and files. Maintain and update all personnel changes, including FTE change, resignations, terminations, leave of absence, transfers and retirements.
• Building Security, monitor main entrance, greet authorized personnel and/or visitors following district policies and procedures. Manage building keys and security alarm code.
• Coordinate Open Enrollment events and information. Includes tours and scheduling with prospective parents and students, the district and the school site.
• Perform other duties as assigned.
  
  

#### Qualifications:

Required

• High school diploma or equivalent and experience in secretarial work, word processing, basic computer skills and bookkeeping.
• Minimum of three years experience in progressively responsible administrative assistant and secretarial experience .
• Communicate (read, write, and speak) in English.
• Completed and submitted BVSD online application.