What are the responsibilities and job description for the Van Program Administrative Assistant - Part-Time position at Botetourt County Board of Supervisors?
Job Summary:
The Van Program Administrative Assistant performs a variety of administrative, clerical and general office tasks for Botetourt County’s Parks and Recreation Department. Hours worked are expected to be 10 – 15 hours per week.
Key Responsibilities/Essential Functions:
- Do the right thing.
- Promotes the vision, mission and values of Botetourt County.
- Coordinates administrative details for the Senior Van Program.
- Responsible for daily administrative functions, such as: scheduling riders, answering the telephone and emails; typing; processing physical and electronic mail; maintaining computer files; preparing and organizing correspondence, creates handouts; managing projects from start to finish; and vendor management.
- Disseminates senior van information to the public and responds to inquiries.
- Represent the Parks and Recreation department by hosting informational booths at public events.
- In coordination with the Director, serves as the Van Program webmaster.
- Performs other related duties as assigned.
- High School Diploma or GED equivalent required. Supplemental college course work related to position preferred.
- Two years’ clerical or secretarial experience desired.
- Excellent verbal and written communication skills for positively interacting with the public and County staff.
- Detail oriented, customer service orientation and excellent interpersonal skills.
- Proficiency with Microsoft Office Suite, personal computers and general office equipment and machines. Must possess good working knowledge of office procedures, methods, equipment and software applications including remote communications and telework.
- Willingness to learn and utilize computer software programs.
- Maintain confidentiality while working with highly sensitive information.
- Time management skills to effectively and efficiently meet required deadlines.
- Organized with the ability to establish and maintain files and records.
- Constantly operates a computer, other office equipment. These tasks involve movement such as picking, pinching, typing or otherwise working, primarily with fingers rather than with the whole hand as in handling.
- Substantial movements (motions) of the wrists, hands, and/or fingers.
- Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
- Required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
- Workers must be able to remain at workstation in a stationary position for up to 50% of the time.
- The person in this position needs to occasionally move about inside the office to attend meetings; access files, office machines; to interact with County employees.
- The person in this position frequently communicates and exchanges information with colleagues, County staff, general public and other organizations who need information on recreation-related activities. Must be able to exchange accurate information in these situations.
Reports to: Director of Parks and Recreation
Supervisory Responsibility: None
Botetourt County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.