What are the responsibilities and job description for the Contracts Administrative Coordinator position at Boston?
Overview
First Finish, a premier full-service hotel renovation contractor is now part of the Shawmut family! As a 100% employee-owned company, we are committed to our people, client service, execution, and safety. Here’s a glimpse into what we are offering:
- Health, Dental and Vision Insurance.
- Employee Stock Ownership Plan (ESOP) - be an employee owner!
- 401K with Match - receive company match up to 4% of your eligible pay.
- Paid time off
- The Extras: cell phone, laptop, pet insurance, financial planning services and many more.
Responsibilities
We are seeking a highly organized and detail-oriented Contracts Administrative Coordinator to support our client contract processes. This role will work closely with senior leadership, to manage the administrative aspects of client agreements, ensuring accuracy, consistency, and timely execution. The ideal candidate will bring 5–7 years of experience in contract administration, preferably within the construction or professional services industries.
- Assist in the preparation, formatting, and review of client contracts and related documentation.
- Coordinate contract execution and maintain organized records of signed agreements.
- Track contract status and follow up on outstanding items to ensure timely completion.
- Maintain version control and ensure consistency across contract templates and language.
- Liaise with internal stakeholders and clients to facilitate contract revisions and approvals.
- Support compliance with internal policies and external client requirements.
- Provide administrative support to the legal and executive teams as needed.
Qualifications
- Experience: 5–7 years in contract administration or legal support, ideally in a general contracting or professional services environment.
- Education: Associate’s or Bachelor’s degree in Business Administration, Legal Studies, or a related field preferred.
- Skills:
- Strong attention to detail and organizational skills.
- Excellent written and verbal communication.
- Proficiency in Microsoft Word, Excel, and Adobe Acrobat.
- Ability to manage multiple priorities and maintain confidentiality.
- Familiarity with contract language and basic legal terminology.
Additional Information
First Finish prohibits discrimination against any staff member or applicant on the basis of race, color, sex, sexual orientation, gender identity/expression, age, religion, national origin, marital status, veteran status, pregnancy, physical or mental disability, genetic information, disability, creed, citizenship status, or any other legally protected characteristic
Maryland Base Salary Range: $65-85,000. The range stated is specific to Maryland. Placement within the listed range depends on many factors including, but not limited to years of experience, project size capability (for Construction & Field roles) and internal company equity.
Salary : $65,000 - $85,000
