What are the responsibilities and job description for the FINANCIAL AND GRANTS ADMINISTRATOR, School of Medicine, Dean's Office position at Boston University and Careers?
The Office of Finance and Grants Administration (OFGA) at the Boston University Chobanian & Avedisian School of Medicine provides centralized, specialized financial and grants management services across fourteen departments. With an annual portfolio exceeding $230 million, OFGA supports the financial and administrative needs of both research and academic programs. Under the direction of the Director, the Financial and Grants Administrator (FGA) plays a key role within the OFGA team, managing post-award activities for a diverse portfolio that includes federal and non-federal grants, center funds, and discretionary accounts. This position ensures compliance with sponsor and University requirements, oversees financial reporting, and supports investigators throughout the full award lifecycle. Responsibilities include:
Post-Award Grant Management:
- Support investigators with progress reports, continuation submissions, and budgetary requirements while ensuring adherence to sponsor and University policies.
- Monitor expenditures, subcontract activity, and invoicing to advise on cost allowability and budget alignment.
- Prepare and coordinate prior approval requests, including effort changes, re-budgeting, and no-cost extensions.
Award Administration:
- Facilitate the implementation and management of industry grants, contracts, billing agreements, material transfer agreements, and data use agreements.
- Prepare fund balance and projection reports for investigators and departmental leadership.
- Process cost transfers and submit salary allocation changes through SAC.
- Complete project closeouts in accordance with sponsor guidelines and internal procedures.
Compliance & Liaison Duties:
- Serve as a liaison among investigators, HR, the Postdoctoral Office, Student Employment, Faculty Affairs, and other University partners for hiring, onboarding, and administrative processes.
- Coordinate the biannual effort certification process for investigators.
Training & Professional Development:
- Attend meetings and training sessions to stay current on sponsor regulations and University policies.
- Collaborate with central offices to troubleshoot and resolve complex accounting or compliance issues.
Required Skills
- Bachelor's degree with 2 years of relevant experience.
- Exceptional organizational skills with a strong goal-oriented mindset; able to work both collaboratively and independently while meeting deadlines.
- Strong interpersonal and communication skills, with the ability to interact effectively with faculty, staff, and administrative partners at all levels.
- Proven adaptability and openness to new challenges, processes, and systems.
- Familiarity with post-award grant management and compliance requirements is preferred. This position offers a dynamic environment for professionals aiming to deepen their expertise in financial and grants management while contributing to impactful research at a leading academic institution.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.