Assistant Manager of Development Events

About the BSO

Founded in 1881, the Boston Symphony Orchestra (BSO) is one of the premier orchestras in the world. The BSO is committed to bringing world class music and performances to the local and international communities. The key to our success has been our employees from the musicians onstage to those behind the scenes.

About the Role

Reporting to the Director of Development Events, the Assistant Manager of Development Events works on a variety of development related projects. Primarily assisting with all administrative, gift processing and back-office management of all fund-raising events and with limited, as needed project management of Annual Fund and Board Engagement events during the BSO, Pops and Tanglewood seasons.

Essential Duties

• Support the Senior Director of Special Events and Director of Development Events with administrative needs as requested.
• Assist with the project management of all parts of donor and corporate fundraising (focus) and (secondary) engagement events, including punch lists, catering, decor, entertainment, email marketing, and printed materials.
• Assist with cross-departmental communications, ensuring that the efforts of all departments are coordinated, including Development, Facilities, Event Services, and other staff as necessary.
• Distribution of function memos and event run of shows to Development Department event attendees.
• Work with the Development Information Systems team on gift processing for all fundraising events.
• Send and review responses for fundraising event invitations, follow up with non-respondents, and deliver appropriate confirmations. Ensure accurate tracking of attendees and guest names.
• Submit and track all the invoices for our team to finance/ coordinate W9s and set up in workday for new vendors.
• Create and send invoices to event attendees or our department as requested.
• Submit orders for office supplies/event supplies.
• Research and compile donor giving information and history through different projects.
• Researched past budgets and helped with compiling this information to be reviewed by senior leadership.
• Event payment follow-up for sponsorships and vendors.
• Helped with implementation of DocuSign for event pledges $10k and over. Manage these being sent out and follow up.
• Draft regular updates on status of events for dissemination to staff, committees and/or Executive Team (i.e. event rsvp lists, etc.).

Qualifications

• College degree or equivalent.
• One to three years of event administration experience. Development or fundraising experience is a plus.
• Must enjoy fast-paced, multi-program workplace.
• Proven ability to adhere to strict timelines.
• Ability to work on multiple events concurrently.
• Strong experience in office procedure, data management and software applications.
• Excellent communication and written skills; accuracy and attention to detail is a must.
• A pleasant, friendly, and confident demeanor; works well under pressure and as part of a team.

Work Environment

• Must be flexible and available for evening, weekend or early morning events and meetings.
• Traditional office environment with frequent sitting, walking, and standing.
• Must be able to spend time at Tanglewood campus as needed (July/August) and site visits as required (driving resources and valid driver's license required).
• Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.
• Manual dexterity required for computer use.
• Must be able to lift and carry boxes or equipment up to 30 lbs.
• Effective analytical and problem-solving skills.

Pay Rate Range: $26.50 - $28.85

The BSO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.