Special Assistant to the Chief of Human Resources (SY26-27)

Reports to: Chief of Human Resources

Summary:

The Special Assistant will work directly with the Chief of Human Resources, the Human Resource team, and other district stakeholders and will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. The Special Assistant’s main duties include scheduling and facilitating meetings, organizing daily calendars, triaging and responding to internal and external inquiries, and supporting the Chief of Human Resources and the Human Resource team with special projects. The role requires a seasoned HR professional who is detail-oriented, organized, and can handle sensitive information with professionalism and confidentiality.

Responsibilities:

• Provide executive-level administrative support to the Chief of Human Resources, including managing daily schedules, arranging meetings, and coordinating appointments.
• Handle incoming calls, emails, and correspondence, prioritizing requests and providing timely responses.
• Manage special projects, track milestones, and deliver executive reports on progress and outcomes.
• Organize and coordinate HR-related events, meetings, and trainings, including logistics, materials, and communication.
• Maintains the calendar of the Chief of Human Resources, including arranging cross-functional meetings for the Office of Human Resources
• Serves as the timekeeper for the Human Resources team
• Provides support to the Chief of Human Resources for the convening
• Monitors the budget, expenses, and contract requests for the department
• Manages the intake, triaging, and responses to various internal and external inquiries such as team operations requests, external requests for meetings, etc
• Coordinate communication efforts for HR initiatives, including drafting announcements, newsletters, and policy updates
• Handle confidential HR matters with discretion and professionalism.
• Assists the Chief of Human Resources with other duties as assigned
  
  

Qualifications - Required:

• Bachelor's Degree in Human Resources, Business Administration, or a related field
• Experience in government, education, non-profit, or private sector demonstrating effective administrative support
• Exceptional writing, research, analytical, and organizational skills, and the ability to convey complex concepts in a clear, concise, and logical manner
• Sound judgment, discretion, and the ability to work easily with senior leaders across the organization
• Ability to partner well with colleagues both inside and outside of the organization
• Ability to work independently and undertake supervisor responsibilities as needed
• Ability to maintain confidentiality
• Excellent computer skills, including Microsoft Office and Google Suite
  
  

Qualifications - Preferred:

• Professional certifications such as SPHR or SHRM-SCP are strongly preferred.
• Demonstrated success in a large public sector or educational institution
  
  

Terms: Managerial, C41.

The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate on the basis of race, color, age, criminal record, physical or mental disability, pregnancy or pregnancy-related conditions, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics, natural or protective hairstyle, military status, immigration status, English language proficiency, or any other factor prohibited by law in its programs and activities. BPS does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to work or learn. If you require an accommodation pursuant to the ADA for the application process, please contact the Accommodations Unit at accommodations@bostonpublicschools.org.