Office Manager/ Executive Assistant

A growing venture capital firm in Back Bay an Office Manager/ Executive Assistant to join the team. This is a great opportunity to get involved in all areas of office management. Ideal candidate loves to be the “go to” person working with all departments. The role works closely and collaborates with marketing, legal, asset management, accounting, and clients.

Responsibilities include:

• General administrative duties, including-- managing calendars, answering phones, travel arrangements, prepare expense reports, reconcile monthly credit card expenditures, organizing conferences and large group meetings.
• Prepare a wide variety of often complex materials that may include: processing contracts via the contract management software, documenting project and vendor activities, compiling data from multiple sources for monthly Executive Summaries on development projects and properties, assisting with internal and external communications included memos, quarterly comp reports, research data and prepare reports for new project and/or new markets.
• Coordinating lunches for team
• Participate in coordinating operational activities and corporate events within and outside the organization.
• Draft correspondence, internal memoranda and e-mail communications
• Maintain client files and contact records.
• Submit travel and other business-related expenses for reimbursement consistent with company policies.

Requirements:

2-5 years administrative support experience

BA degree preferred and an outgoing personality is a must for this highly visible role!

Intermediate to advanced level proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe.

• Strong organizational skills and highly developed ability to multi-task and prioritize effectively to meet deadlines and project timelines. Communicates changes and project status updates timely.

• Exceptional communication, negotiation, and presentation abilities; skilled at listening to needs and translating to workable solutions.