Office Manager/Bookeeper

Boston Chauffeur is a leader in luxury ground transportation, providing world-class service to corporate and private clients throughout the Greater Boston area and beyond. We pride ourselves on professionalism, reliability, and exceptional attention to detail. Behind the scenes, our dedicated team works together to ensure that every client experience reflects our commitment to excellence.

We’re looking for an Office Manager who shares our passion for quality, teamwork, and service. This full-time position is ideal for someone who’s highly organized, proactive, and experienced in both QuickBooks and human resources.

The Office Manager will oversee the day-to-day operations of our Peabody headquarters, ensuring smooth business processes, accurate financial management, and strong team support. This individual will play a key role in bookkeeping, HR administration, and maintaining a professional, efficient, and positive office environment.

Key Responsibilities

• Oversee daily office operations and ensure a clean, organized, and professional work environment.
• Manage QuickBooks functions including invoicing, accounts payable/receivable, reconciliations, and expense tracking.
• Process payroll, employee reimbursements, and assist with financial reporting.
• Support HR operations including onboarding, benefits administration, compliance, and maintaining employee records.
• Coordinate with vendors, service providers, and building management to ensure operational efficiency.
• Plan and organize internal meetings, company events, and staff communications.
• Serve as a central point of contact for staff and leadership on administrative and HR matters.

RequirementsExperience & Background

• 3–5 years of professional experience in office administration, workplace operations, or facilities management.
• Experience coordinating logistics for meetings and events (on-site and off-site).
• Familiarity with vendor management, building operations, or workplace services.
• Experience in a small business or service-based environment preferred.

Skills & Competencies

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills; polished and professional demeanor.
• Proficiency in QuickBooks and Microsoft Office 365 and Google Suite
• Familiarity with collaboration tools such as Slack

Behaviors & Attributes

• Approachable, reliable, and customer-service oriented.
• Proactive and hands-on with a “get it done” attitude.
• High degree of confidentiality, discretion, and professionalism.
• Flexible and adaptable; thrives in a fast-paced, dynamic environment.
• Acts as a cultural ambassador — ensuring the office reflects Boston Chauffeur’s values of excellence, teamwork, and integrity.

Work Requirements

• Full-time, in-person role at our Peabody, MA office.
• Willingness to support occasional early or late hours during company events or peak periods.

Ideal Candidate Profile

• Professional, dependable, and motivated by excellence.
• Enjoys being the “go-to” person for office needs, logistics, and team support.
• Brings a positive, collaborative energy to the workplace.
• Takes pride in upholding a first-class standard in everything they do.

Benefits

• Competitive salary based on experience
• Health and dental insurance
• Paid time off and holidays
• 401(k) plan (if applicable)
• Opportunities for professional growth

How to Apply

If you’re an organized, people-focused professional who enjoys creating structure and supporting a high-performing team, we’d love to hear from you!

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Experience:

• Office managenment: 5 years (Preferred)
• Work Location: In person