Assistant Property Manager

We are a fast-growing real estate firm based in Boston, seeking a dependable and detail-oriented Office Administrator to support daily business operations. This is a key administrative role responsible for ensuring smooth communication and workflow across the office. The ideal candidate is professional, organized, and comfortable handling a variety of tasks in a fast-paced environment.

Responsibilities:

• Answer and direct incoming phone calls with a friendly, professional demeanor
• Monitor and respond to company emails promptly and accurately
• Open, sort, and distribute daily incoming mail and packages
• Prepare outgoing mail and manage courier/shipping needs
• Maintain organized filing systems—both digital and physical
• Greet and assist visitors, clients, and vendors entering the office
• Draft, format, and send letters, emails, and documents as needed
• Maintain office supplies inventory and place orders when necessary
• Support the team with scheduling meetings, showings, and appointments
• Assist with drafting lease agreements, notices, and basic real estate documents
• Help coordinate listings, signage, keys, and lockbox tracking
• Perform data entry and help maintain internal databases and CRM systems
• Provide support with invoicing, bill tracking, and basic bookkeeping tasks
• Ensure the office is clean, organized, and presentable at all times
• Act as a liaison between property managers, realtors, contractors, and clients
• Handle confidential information with discretion and professionalism

Qualifications:

• 1–3 years of office administration experience (real estate industry a plus)
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Proficient in Microsoft Office and Google Workspace
• Comfortable learning new software and managing digital tools
• Able to work independently and prioritize multiple tasks
• Dependable, punctual, and detail-oriented

Benefits:

• Salary based on experience ($38,000 – $52,000)
• Opportunity to grow within a dynamic real estate team
• Collaborative and supportive work environment
• Exposure to various aspects of real estate and property management

To Apply:

If you’re organized, motivated, and ready to be the backbone of our office, we’d love to hear from you. Submit your resume and a short cover letter outlining your interest in the role.