What are the responsibilities and job description for the Fleet & Dispatch Manager position at BOSSELMAN CARRIERS LLC?
Title: Fleet & Dispatch Manager Job #: 9200
Department: Bosselman Carriers FLSA Status: Exempt
Reports To: BEI President Date: 05/01/2025 Revised: 5/2026
Job Summary:
The Fleet and Dispatch Manager is responsible for overseeing all dispatch operations and driver management for Bosselman Carriers. This role includes overseeing vehicle maintenance and managing the 24/7 fleet operations for all three Bosselman Energy companies. This role ensures efficient, cost-effective, and safe transportation services across the company’s entire fleet of vehicles, trucks, and trailers, while adhering to company policies and regulatory requirements.
Primary Job Duties:
Financial Oversight
• Accountable for the overall profitability of Bosselman Carriers.
• Lead initiatives to optimize pricing strategies and revenue management.
• Manage and reduce operational costs to improve the bottom line.
• Review monthly financials and truck expense reports to ensure the business is running profitably, be prepared for monthly and quarterly meetings.
• Review and update freight rates and fuel surcharge formula as needed.
• Oversee and approve all bids for freight business.
• Develop methods to decrease cost and improve efficiency.
• Work with Human Resources to review and update driver pay practices as needed.
Operational Leadership
• Dispatch & Scheduling: Coordinate vehicle dispatch to meet delivery deadlines; ensure timely pickups and drop-offs.
• Establishing efficient routes and transportation schedules.
• Manage and oversee the dispatch and business operations and fill in when needed.
• Vehicle Maintenance: Oversee maintenance, repairs, and replacements for all three of Bosselman Energy Companies fleet vehicles to maintain compliance and operational readiness.
• Coordinating Drivers and on-staff maintenance professionals when setting employee schedules.
• Make recommendations for the purchase and sale of equipment.
• Driver Management: Recruit, train, and manage drivers; perform evaluations; address performance issues and implement disciplinary actions as needed.
• Complete bi-weekly payroll for the Carrier’s division.
• Conducting regular site and driver observations, implementing change, and giving feedback when needed.
• Monitoring Drivers to ensure adherence to schedules and proper driving practices.
• Work with Human Resources on recruitment strategies, hiring, and training of Drivers.
• Route Optimization: Plan efficient routes to reduce travel time, fuel consumption, and wear on equipment.
Culture & Employee Development
• Ensure dispatchers and drivers receive thorough and effective training.
• Provide leadership and backup for staff as needed to cover work or shifts if needed. May include weekend work as needed to support the business or staff.
• Evaluate the effectiveness of training programs and recommend improvements.
• Provide continuous coaching, support, and mentorship to team members to foster performance and growth.
Compliance & Communication
• Ensure strict adherence to all transportation laws, safety standards, and internal company policies.
• Maintain clear and effective communication with drivers, internal departments, and customers to support seamless operations.
Other duties as assigned.
Qualifications/Preference:
Education:
• HS diploma or equivalent required.
Experience:
• Minimum of 5 years of truck/trailer experience in a fleet shop environment preferred.
• Working knowledge of heavy-duty vehicles is required.
Certificate, Licenses, Registrations:
• Current Driver’s License required.
• Current Class A CDL License required.
• Hazardous materials endorsement required.
• Tanker endorsement required.
Knowledge, Skills and/or Abilities:
• Ability to read, write, and understand English required.
• Ability to read work orders and truck & trailer specifications required.
• Must be able to prioritize and plan work activities and work with tight deadlines while exercising attention to detail required.
• Computer experience preferred.
Work Environment:
While performing the duties of this Job, the employee may be exposed to moving mechanical parts, petroleum fumes and/or airborne particles. The employee is occasionally exposed to high places, chemicals, and outside weather conditions. The noise level in the work environment is usually moderate.