What are the responsibilities and job description for the Accounts Payable / Payroll Specialist position at Borough of Lansdale?
We are seeking a detail-oriented Accounts Payable / Payroll Specialist to join our team. The ideal candidate will have a strong background in invoicing and payroll processing. Our ideal candidate is highly motivated, organized, team-oriented, positive and talented.
Essential Duties and Responsibilities:
Accounts Payable
- Review daily schedules and mail to identify expenses to be paid for assigned departments.
- Process invoices by scanning, entering, and verifying accuracy in accordance with company requirements, preparing checks, and supporting documentation for mailing.
- Investigate account discrepancies, determine causes for the discrepancies and take the appropriate steps to fix the account.
- Assess payment amount and manage recurring invoices for mandatory payments, maintaining invoices in designated locations.
- Analyze expenses with Department Leaders while handling research items related to Accounts Payable, addressing them in the system or escalating them to the appropriate party.
- Assess and analyze status of vendor inquiries.
- Prepare tax documents for vendors and the IRS when necessary.
- Ensure annual Association dues to the State are paid on time.
- Maintain accurate records of all Accounts Payables as per provided guidelines.
- Coordinate year-end activities to ensure a seamless transition of records from year to year.
Payroll
- Process biweekly payroll for employees accurately and timely.
- Reconcile payroll prior to transmission and validate confirmed reports.
- Ensure compliance with all relevant laws, regulations, and collective bargaining agreements.
- Handle inquiries regarding payroll matters
- Collaborate with HR to ensure accurate employee data.
- Assist in general ledger reconciliations related to payroll, including withholding accounts, benefits invoicing, and wage expense.
- Provide outstanding customer service.
Education and Skill Requirements:
- Bachelor's degree in Accounting, Finance, or related field preferred; Associates degree required.
- Possess 2-4 years of experience in accounts payable and/or payroll processing.
- Experience with account reconciliation and general ledger reconciliation.
- Data entry skills with a high level of accuracy.
- Familiarity with financial software for payroll management.
- Excellent phone communication and interpersonal skills are required to assist internal customers with problem solving.
- Proficiency in utilizing Windows and Microsoft Office is required, including Word, Excel, Access, record keeping, Outlook email, and internet research.
- Attention to detail and accuracy are essential when processing invoices, payments, and payroll.
- Strong organizational skills and the ability to meet deadlines are crucial.
- Excellent verbal and written communication skills are a must.
- Ability to handle sensitive or confidential information is necessary.
- Capable of working both in a team environment and independently with self-motivation.
- Critical thinking, problem-solving, judgment, and decision-making skills are required.
Job Type: Full-time
Pay: $30.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $30